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USER'S GUIDE
DCP-330C
DCP-540CN
________________________________________
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-330C and DCP-540CN (Circle your
model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1 The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you wil be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
________________________________________
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
________________________________________
EC Declaration of Conformity under the R & TTE
Directive
ii
________________________________________
Table of Contents
Section I General
1
General Information
Using the documentation....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User's Guide and Network User's Guide
(DCP-540CN only).............................................................................................. 2
Viewing Documentation................................................................................... 2
Control panel overview .......................................................................................... 4
LCD display indications .................................................................................. 6
Basic Operations ............................................................................................. 6
Warning LED indications ................................................................................. 7
Printing Reports............................................................................................... 7
2
Loading documents and paper
Loading documents ............................................................................................... 8
Using the ADF (DCP-540CN only) .................................................................. 8
Using the scanner glass .................................................................................. 8
Scanning area ................................................................................................. 9
Acceptable paper and other media......................................................................10
Recommended media ................................................................................... 10
Handling and using media .............................................................................11
Choosing the right media............................................................................... 12
Loading paper, envelopes and other media ........................................................14
Loading paper and other media..................................................................... 14
Loading envelopes, post cards and photo paper........................................... 16
Printable Area................................................................................................19
3
General setup
Paper settings...................................................................................................... 20
Paper Type .................................................................................................... 20
Paper Size .....................................................................................................20
LCD display ......................................................................................................... 20
LCD Contrast................................................................................................. 20
Setting the backlight brightness..................................................................... 21
Setting the Dim Timer for the backlight ........................................................21
Setting the Off Timer ..................................................................................... 21
iii
________________________________________
Section II Copy
4
Making copies
How to copy .........................................................................................................24
Making a single copy .....................................................................................24
Making multiple copies ..................................................................................24
Stop copying ..................................................................................................24
Copy options........................................................................................................24
Changing copy speed and quality ................................................................25
Enlarging or reducing the image copied ........................................................25
Making N in 1 copies or a poster (page layout) ............................................26
Sorting copies using the ADF (DCP-540CN only) .........................................27
Adjusting Brightness, Contrast and Colour....................................................27
Paper options ................................................................................................28
Setting your changes as a new default..........................................................29
Restoring al settings to the factory settings ..................................................29
Section III Direct Photo Printing
5
Printing photos from a memory card
PhotoCapture CenterTM Operations.....................................................................32
Printing from a memory card without a PC ....................................................32
Scanning to a memory card without a PC .....................................................32
Using PhotoCapture CenterTM from your computer.......................................32
Using memory cards......................................................................................32
Memory card folder structure.........................................................................33
Getting started .....................................................................................................34
Entering PhotoCapture mode ........................................................................34
Print Images.........................................................................................................35
View Photo(s) ................................................................................................35
Print Index (Thumbnails) ...............................................................................35
Print All Photos ..............................................................................................36
Print Photos ...................................................................................................36
DPOF printing................................................................................................37
PhotoCapture CenterTM print settings..................................................................38
Print Quality ...................................................................................................39
Paper options ................................................................................................39
Adjusting Brightness, Contrast and Colour....................................................40
Cropping ........................................................................................................41
Borderless printing.........................................................................................41
Setting your changes as a new default..........................................................41
Restoring al settings to the factory settings ..................................................41
Scan to Card .......................................................................................................42
Entering Scan mode ......................................................................................42
How to scan to card.......................................................................................42
Understanding the Error Messages .....................................................................43
iv
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6
Printing photos from a camera with PictBridge
Before Using PictBridge.......................................................................................44
PictBridge requirements ................................................................................44
Using PictBridge .................................................................................................. 44
Setting your digital camera ............................................................................ 44
Printing Images.................................................................................................... 45
DPOF printing................................................................................................45
Understanding the Error Messages..................................................................... 46
Section IV Software
7
Software and Network features
Section V Appendixes
A
Safety and Legal
Choosing a location ............................................................................................. 50
To use the machine safely.............................................................................51
Important safety instructions.......................................................................... 54
IMPORTANT - For your safety ......................................................................55
LAN connection (DCP-540CN only) .............................................................. 55
EU Directive 2002/96/EC and EN50419........................................................56
Legal limitations for copying .......................................................................... 56
Trademarks ...................................................................................................57
B
Troubleshooting and Routine Maintenance
Troubleshooting .................................................................................................. 58
If you are having difficulty with your machine ................................................ 58
Error messages ...................................................................................................62
Changing LCD language ............................................................................... 64
Document jam (DCP-540CN only) ................................................................ 64
Printer jam or paper jam ................................................................................65
Routine maintenance........................................................................................... 66
Replacing the ink cartridges .......................................................................... 66
Cleaning the outside of the machine .............................................................68
Cleaning the scanner..................................................................................... 69
Cleaning the machine printer platen.............................................................. 70
Cleaning the Paper Pick-up Rol er ................................................................ 70
Cleaning the print head ................................................................................. 71
Checking the print quality .............................................................................. 71
Checking the printing alignment ....................................................................72
Checking the ink volume ............................................................................... 72
Machine Information ............................................................................................73
Checking the serial number...........................................................................73
Packing and shipping the machine ......................................................................73
v
________________________________________
C
Menu and Features
On-screen programming......................................................................................75
Menu table.....................................................................................................75
Menu keys ...........................................................................................................75
Menu table.....................................................................................................76
D
Specifications
General ................................................................................................................84
Print media...........................................................................................................86
Copy ....................................................................................................................87
PhotoCapture CenterTM .......................................................................................88
PictBridge ...........................................................................................................88
Scanner ...............................................................................................................89
Printer ..................................................................................................................90
Interfaces .............................................................................................................91
Computer requirements .......................................................................................92
Consumable items ...............................................................................................93
Network (LAN) (DCP-540CN only) ......................................................................94
E
Glossary
F
Index
vi
________________________________________
Section I
General
I
General Information
2
Loading documents and paper
8
General setup
20
________________________________________
1 General Information
1
Using the
Accessing the
documentation
Software User's Guide
1
and Network User's
Thank you for buying a Brother machine!
Reading the documentation will help you
Guide (DCP-540CN
make the most of your machine.
only)
1
Symbols and conventions
This User's Guide does not contain all the
used in the documentation
information about the machine such as how
1
to use Printer, Scanner and Network. When
you are ready to learn detailed information
The fol owing symbols and conventions are
about these operations, read the Software
used throughout the documentation.
User's Guide and Network User's Guide
(DCP-540CN only) that is on the CD-ROM.
Bold
Bold typeface identifies specific
Viewing Documentation
1
keys on the machine control
panel.
Viewing Documentation (For Windows®) 1
Italics
Italicized typeface emphasizes
To view the documentation, from the Start
an important point or refers you
menu, point to Brother, DCP-XXXX (where
to a related topic.
XXXX is your model name) from the programs
Courier Text in the Courier New font
group, and then select User's Guide.
New
identifies messages on the
If you have not instal ed the software, you can
LCD of the machine.
find the documentation by fol owing the
instructions below:
Warnings tel you what to do to
a Turn on your PC. Insert the Brother
prevent possible personal injury.
CD-ROM labelled Windows® into your
Electrical Hazard icons alert you to
CD-ROM drive.
possible electrical shock.
b If the model name screen appears, click
Hot Surface icons warn you not to
your model name.
touch machine parts that are hot.
c If the language screen appears, click
Cautions specify procedures you
your language. The CD-ROM main
must follow or avoid to prevent
menu wil appear.
possible damage to the machine or
other objects.
Notes tel you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
________________________________________
General Information
b Double-click the Documentation icon.
Note
If this window does not appear, use
c Double-click your language folder.
1
Windows® Explorer to run the setup.exe
program from the root directory of the
d Double-click the top page file.
Brother CD-ROM.
e Click the documentation you want to
d Click User's Guide.
read.
Software User's Guide: Software
User's Guide in HTML format
How to find Scanning instructions
1
Network User's Guide: Network
There are several ways you can scan
User's Guide (DCP-540CN only) in
documents. You can find the instructions as
HTML format
fol ows:
Software User's Guide
How to find Scanning instructions
1
Scanning (For Windows®
There are several ways you can scan
98/98SE/Me/2000 Professional and
documents. You can find the instructions as
Windows® XP)
follows:
Software User's Guide
ControlCenter3 (For Windows®
98/98SE/Me/2000 Professional and
Scanning (For Mac OS® X 10.2.4 or
Windows® XP)
greater)
Network Scanning
ControlCenter2 (For Mac OS® X 10.2.4 or
(DCP-540CN only)
greater)
PaperPort® SE with OCR User's Guide
Network Scanning (For Mac OS® X 10.2.4
Instructions for scanning directly from
or greater)
ScanSoft® PaperPort®. The complete
(DCP-540CN only)
Scansoft® PaperPort® SE with OCR
User's Guide can be viewed from the Help
Presto!® PageManager® User's Guide
selection in the Scansoft® PaperPort®
Instructions for scanning directly from
with OCR application.
Presto!® PageManager®. The complete
Presto!® PageManager® User's Guide
Viewing Documentation
can be viewed from the Help selection in
(For Macintosh®)
1
the Presto!® PageManager® application.
a Turn on your Macintosh®. Insert the
Brother CD-ROM labelled Macintosh®
into your CD-ROM drive. The following
window wil appear.
3
________________________________________
Chapter 1
Control panel overview
1
COPY
01
Quality
Normal
Enlarge/Reduce
100%
Paper Type
Plain Pap
Paper Size
A4
Brightness
0
1
1 LCD (liquid crystal display)
4 Start keys:
Displays messages on the screen to help you
Colour Start
set up and use your machine.
Lets you start making copies in ful colour.
Also, you can adjust the angle of the LCD
Also lets you start a scanning operation (in
display by lifting it.
colour or mono, depending on the scanning
2 Number of Copies
setting in the ControlCenter software).
Use this key to make multiple copies.
Mono Start
3 Menu keys:
Lets you start making copies in
d or c
monochrome. Also lets you start a
Press to scrol backward or forward to a
scanning operation (in colour or mono,
menu selection.
depending on the scanning setting in the
a or b
ControlCenter software).
Press to scrol through the menus and
options.
Menu
Lets you access the main menu.
OK
Lets you select a setting.
4
________________________________________
General Information
1
10
9
8
7
6
5
01
Normal
100%
Plain Pap
A4
0
2
3
4
5
Stop/Exit
Stops an operation or exits from a menu.
6 On/Off
You can turn the machine on or off.
If you turn the machine off, it wil still
periodically clean the print head to maintain
print quality.
7 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
8
Scan
Lets you access Scan mode.
9
PhotoCapture
Lets you access PhotoCapture CenterTM
mode.
10 Warning LED
Turns red when the LCD displays an error or an
important status message.
5
________________________________________
Chapter 1
LCD display indications
d Press a or b to choose
1
Inkjet Paper.
The LCD shows the current machine status
MENU
when the machine is idle.
Paper Type
COPY
01
Plain Paper
Inkjet Paper
Quality
Normal
Brother Photo
Enlarge/Reduce
100%
Other Photo
20:48
Paper Type
Plain Pap
Select & Press
OK
Paper Size
A4
Brightness
0
Press OK.
You can see the current setting on the
LCD:
1
MENU
1 Ink indicator
General Setup
Paper Type
Inkjet Pa
Lets you see the available ink volume.
Paper Size
A4
LCD Settings
Basic Operations
1
Select & Press
OK
For example, to change the paper type to
Inkjet Paper.
e Press Stop/Exit.
a Press Menu.
b Press a or b to choose
General Setup.
MENU
General Setup
Print Reports
Machine Info.
Initial Setup
Select & Press
OK
Press OK.
c Press a or b to choose Paper Type.
MENU
General Setup
Paper Type
Plain Pa
Paper Size
A4
LCD Settings
Select & Press
OK
Press OK.
6
________________________________________
General Information
Warning LED indications
Printing Reports
1
0
The status LED (Light Emitting Diode) is a
The following reports are available:
1
light that shows the DCP status.The LCD
Help List
shows the current machine status when the
machine is idle.
A help list about how to quickly program
your machine.
User Settings
Lists your settings.
COPY
01
Network config.
Quality
Normal
(DCP-540CN only)
Enlarge/Reduce
100%
Paper Type
Plain Pap
Lists your Network settings.
Paper Size
A4
Brightness
0
How to print a report
a Press Menu.
b Press a or b to choose
LED
DCP status
Description
Print Reports.
Ready
The DCP is ready for
Press OK.
use.
c Press a or b to choose the report you
want.
Off
Press OK.
Cover open
The cover is open.
Close the cover.
d Press Mono Start.
(See Error messages
on page 62.)
Red
Ink empty
Replace the Ink
cartridge with a new
one.
(See Replacing the ink
cartridges on page 66.)
Paper error
Put paper in the tray or
clear the paper jam.
Check the LCD
message.
(See Error messages
on page 62.)
Other
Check the LCD
messages
message.
(See Error messages
on page 62.)
7
________________________________________
2 Loading documents and paper 2
Loading documents
Make sure documents written with ink are
2
completely dry.
You can make copies, and scan from the ADF
a Fan the pages wel . Make sure you put
(automatic document feeder) and from the
the documents face down, top edge
scanner glass.
first in the ADF until you feel them touch
the feed rol er.
Using the ADF
(DCP-540CN only)
b Adjust the paper guides to fit the width of
2
your documents.
The ADF can hold up to 10 pages and feeds
c Unfold the ADF Document Output
each sheet individually. Use standard
Support Flap (1).
80 g/m2 (20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment
2
Temperature:
20 to 30° C (68 to 86° F)
1
Humidity:
50% to 70%
Paper:
80 g/m2 A4 (20 lb LTR)
Document Sizes Supported
2
CAUTION
Length:
148 to 355.6 mm (5.8 to 14 in.)
DO NOT leave thick documents on the
Width:
148 to 215.9 mm
scanner glass. If you do this, the ADF may
(5.8 to 8.5 in.)
jam.
Weight:
64 to 90 g/m2 (17 to 24 lb)
How to load documents
2
Using the scanner glass
2
CAUTION
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
DO NOT pull on the document while it is
feeding.
Document Sizes Supported
2
DO NOT use paper that is curled, wrinkled,
Length:
Up to 297 mm (11.7 in.)
folded, ripped, stapled, paper clipped,
pasted or taped.
Width:
Up to 215.9mm (8.5 in.)
Weight:
Up to 2 kg (4.4 lb)
DO NOT use cardboard, newspaper or
fabric.
8
________________________________________
Loading documents and paper
How to load documents
Scanning area
2
2
Note
The scanning area depends on the settings in
To use the scanner glass, the ADF must
the application you are using. The figures
be empty.
below show the areas you cannot scan on
paper.
2
a Lift the document cover.
3
4
1
2
Usage Document Top (1)
Left (3)
Size
b
Bottom (2)
Right (4)
Using the document guidelines on the
left, center the document face down on
Copy
Letter
3 mm
3 mm
the scanner glass.
(0.12 in.)
(0.12 in.)
A4
3 mm
3 mm
(0.12 in.)
(0.12 in.)
Scan
Letter
3 mm
3 mm
(0.12 in.)
(0.12 in.)
A4
3 mm
0 mm
(0.12 in.)
(0 in.)
c Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
9
________________________________________
Chapter 2
Acceptable paper and
Recommended media
2
other media
To get the best print quality, we suggest using
2
Brother paper. (See table below.)
The print quality can be affected by the type
If Brother paper is not available in your
of paper you are using in the machine.
country, we recommend testing various
To get the best print quality for the settings
papers before purchasing large quantities.
you have chosen, always set the Paper Type
We recommend using `3M Transparency
to match the type of paper you load.
Film' when you print on transparencies.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
Brother paper
envelopes.
Paper Type
Item
We recommend testing various paper types
before buying large quantities.
A4 Plain
BP60PA
A4 Glossy Photo
BP61GLA
For best results, use the Brother paper.
A4 Inkjet (Matte)
BP60MA
When you print on inkjet paper (coated
paper), transparencies and glossy paper,
10 x 15 cm Glossy
BP61GLP
be sure to choose the correct media in the
`Basic' tab of the printer driver or in the
Paper Type setting of the menu.
When you print on Brother photo paper,
load the instruction sheet included with the
photo paper in the paper tray first, and
then put the photo paper on the instruction
sheet.
When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
10
________________________________________
Loading documents and paper
Handling and using media
2
Improper Setup
Store paper in its original packaging, and
DO NOT use the fol owing kinds of paper:
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
• Damaged, curled, wrinkled, or
heat.
irregularly shaped paper
2
The coated side of photo paper is shiny.
Avoid touching the shiny (coated) side.
1
Load photo paper with the shiny side
facing down.
Avoid touching either side of
transparencies because they absorb
1
water and perspiration easily, and this
1 2 mm (0.08 in.) or longer
may cause decreased output quality.
• Extremely shiny or highly textured paper
Transparencies designed for laser
printers/copiers may stain your next
• Paper already printed on by a printer
document. Use only transparencies
• Paper that cannot be arranged uniformly
recommended for inkjet printing.
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4
paper.
Transparencies or photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
11
________________________________________
Chapter 2
Choosing the right media
2
Paper type and size for each operation
2
Paper Type
Paper Size
Usage
Copy
Photo
Printer
Capture
Cut Sheet
Letter
216 × 279 mm (8 1/2 × 11 in.)
Yes
Yes
Yes
A4
210 × 297 mm (8.3 × 11.7 in.)
Yes
Yes
Yes
Legal
216 × 356 mm (8 1/2 × 14 in.)
Yes
¬
Yes
Executive
184 × 267 mm (7 1/4 × 10 1/2 in.) ¬
¬
Yes
JIS B5
182 × 257 mm (7.2 × 10.1 in.)
¬
¬
Yes
A5
148 × 210 mm (5.8 × 8.3 in.)
Yes
¬
Yes
A6
105 × 148 mm (4.1 × 5.8 in.)
¬
¬
Yes
Cards
Photo
10 × 15 cm (4 × 6 in.)
Yes
Yes
Yes
Photo L
89 × 127 mm (3 1/2 × 5 in.)
¬
¬
Yes
Photo 2L
13 × 18 cm (5 × 7 in.)
¬
Yes
Yes
Index Card 127 × 203 mm (5 × 8 in.)
¬
¬
Yes
Post Card 1 100 × 148 mm (3.9 × 5.8 in.)
¬
¬
Yes
Post Card 2 148 × 200 mm (5.8 × 7.9 in.)
¬
¬
Yes
(Double)
Envelopes
C5
162 × 229 mm (6.4 × 9 in.)
¬
¬
Yes
Envelope
DL
110 × 220 mm (4.3 × 8.7 in.)
¬
¬
Yes
Envelope
COM-10
105 × 241 mm (4 1/8 × 9 1/2 in.) ¬
¬
Yes
Monarch
98 × 191 mm (3 7/8 × 7 1/2 in.)
¬
¬
Yes
JE4
105 × 235 mm (4.1 × 9.3 in.)
¬
¬
Yes
Envelope
Transparencies Letter
216 × 279 mm (8 1/2 × 11 in.)
Yes
¬
Yes
A4
210 × 297 mm (8.3 × 11.7 in.)
Yes
¬
Yes
12
________________________________________
Loading documents and paper
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
Cut
Plain Paper
64 to 120 g/m2 (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 100 1
2
Sheet
Inkjet Paper
64 to 200 g/m2 (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.)
20
Glossy Paper Up to 220 g/m2 (Up to
Up to 0.25 mm (Up to 0.01 in.)
20
58 lb)
Cards
Photo Card
Up to 240 g/m2 (Up to
Up to 0.28 mm (Up to 0.01 in.)
20 2
64 lb)
Index Card
Up to 120 g/m2 (Up to
Up to 0.15 mm (Up to 0.006 in.)
30
32 lb)
Post Card
Up to 200 g/m2 (Up to
Up to 0.23 mm (Up to 0.01 in.)
30
53 lb)
Envelopes
75 to 95 g/m2 (20 to 25 lb) Up to 0.52 mm (Up to 0.02 in.)
10
Transparencies
¬
¬
10
1
Up to 50 sheets for Legal size paper 80 g/m2 (20 lb).
Up to 100 sheets of 80 g/m2 (20 lb) paper.
2
For Photo 10 x 15 cm and Photo L paper,
Photo Paper Tray is also available.
13
________________________________________
Chapter 2
Loading paper,
b Press and slide the paper side guides
(1) and paper length guide (2) to fit the
envelopes and other
paper size.
media
1
2
Loading paper and other
media
2
a Pul the paper tray completely out of the
machine.
If the paper support flap is open, close it
and lift the output paper tray cover (1).
2
c Fan the stack of paper wel to avoid
paper jams and misfeeds.
1
d Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
14
________________________________________
Loading documents and paper
f Close the paper tray cover.
Note
When you use Legal size paper, press
and hold the universal guide release
button as you slide out the front of the
paper tray.
2
g Slowly push the paper tray completely
back into the machine.
e Gently adjust the paper side guides with
both hands and the paper length guide
to the paper.
Make sure the paper side guides touch
the sides of the paper.
h While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support flap
(2).
Note
Do not use the paper support flap for
Note
Legal paper.
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
15
________________________________________
Chapter 2
Loading envelopes, post
How to load envelopes and post cards
2
cards and photo paper
2
a Before loading, press the corners and
sides of the envelopes or post cards to
make them as flat as possible.
Loading envelopes
2
Use envelopes that weigh from 75 to
Note
95 g/m2 (20 to 25 lb).
If the envelopes or post cards are `double-
feeding,' put one envelope in the paper
Some envelopes need margin settings to
tray at a time.
be set in the application. Make sure you
do a test print first.
CAUTION
Do not use any of the fol owing types of
envelope, as they will cause paper feed
problems:
• If they are of a baggy construction.
• That are embossed (have raised writing
on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
2
2
b Put the envelopes or post cards into the
paper tray with the address side down
and the leading edge (top of the
Occasionally you may experience paper
envelopes) in first. Slide the paper side
feed problems caused by the thickness,
guides (1) and paper length guide (2) to
size and flap shape of the envelopes you
fit the size of the envelopes or post
are using.
cards.
1
2
16
________________________________________
Loading documents and paper
If you have problems when printing on
Loading photo paper
2
envelopes, try the following suggestions:2
You can use the photo paper tray which has
a Open the envelope flap.
been assembled on the top of the paper tray
to print on photo 10 × 15 cm and photo L size
b Make sure the open flap is either to the
paper. By using the photo paper tray, you do
2
side of the envelope or to the back edge
not have to take out the paper which is put in
of the envelope when printing.
the original tray.
c Adjust the size and margin in your
a Press the photo paper tray release
application.
button with your left thumb and push the
photo paper tray (the top part of the tray)
back until it clicks into the photo printing
position.
1
1 Photo Paper Tray
b Press and slide the paper side guides
(1) and paper length guide (2) to fit the
paper size.
1
2
17
________________________________________
Chapter 2
c Put the photo paper into the photo paper
tray and gently adjust the paper side
Note
guides to the paper.
When the machine ejects small paper
Make sure the paper side guides touch
onto the output paper tray you may not be
the sides of the paper.
able to reach it. Make sure printing has
finished, and then pull the tray completely
out of the machine.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
d When you have finished printing photos
return the photo paper tray to the normal
printing position.
Press the photo paper tray release
button with your left thumb and pull the
photo paper tray forward until it clicks.
18
________________________________________
Loading documents and paper
Printable Area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the
shaded areas when the Borderless print feature is available and turned on.
2
Cut Sheet Paper
Envelopes
3
4
3
4
1
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
3 mm (0.12 in.)
3 mm (0.12 in.)
3 mm (0.12 in.)
3 mm (0.12 in.)
Envelopes
12 mm (0.47 in.)
24 mm (0.95 in.)
3 mm (0.12 in.)
3 mm (0.12 in.)
Note
The Borderless feature is not available for envelopes.
19
________________________________________
3 General setup
3
Paper settings
c Press a or b to choose Paper Size.
3
Press OK.
Paper Type
d Press a or b to choose Letter,
3
Legal, A4, A5 or 10×15cm.
To get the best print quality, set the machine
Press OK.
for the type of paper you are using.
e Press Stop/Exit.
a Press Menu.
b Press a or b to choose
LCD display
3
General Setup.
Press OK.
LCD Contrast
3
c Press a or b to choose Paper Type.
Press OK.
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
d Press a or b to choose Plain Paper,
difficulty reading the LCD, try changing the
Inkjet Paper, Brother Photo,
contrast setting.
Other Photo or Transparency.
Press OK.
a Press Menu.
e Press Stop/Exit.
b Press a or b to choose
General Setup.
Note
Press OK.
The machine ejects paper with printed
c Press a or b to choose
surfaces face up onto the paper tray in
front of the machine. When you use
LCD Settings.
Press OK.
transparencies or glossy paper, remove
each sheet at once to prevent smudging
d Press a or b to choose
or paper jams.
LCD Contrast.
Press OK.
Paper Size
3
e Press a or b to choose Light, Med or
Dark.
You can use five sizes of paper for printing
Press OK.
copies: Letter, Legal, A4, A5, and 10 × 15 cm
(4 × 6 in.). When you change the size of
f Press Stop/Exit.
paper you load in the machine, you wil need
to change the paper size setting at the same
time.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
20
________________________________________
General setup
Setting the backlight
Setting the Off Timer
3
brightness
3
You can set how long the LCD stays on after
If you are having difficulty reading the LCD,
the last key press. This is a power saving
try changing the brightness setting.
feature. The machine can print and scan
when the LCD is off.
a Press Menu.
a Press Menu.
b Press a or b to choose
3
b Press a or b to choose
General Setup.
Press OK.
General Setup.
Press OK.
c Press a or b to choose
c Press a or b to choose
LCD Settings.
Press OK.
LCD Settings.
Press OK.
d Press a or b to choose Backlight.
Press OK.
d Press a or b to choose Off Timer.
Press OK.
e Press a or b to choose Light, Med or
e Press a or b to choose
Dark.
1 Min,
Press OK.
2 Mins, 3 Mins, 5 Mins, 10 Mins,
30 Mins or Off.
f Press Stop/Exit.
Press OK.
f Press Stop/Exit.
Setting the Dim Timer for the
backlight
Note
3
When the display is off you can press any
You can set how long the LCD backlight stays
key to turn it back on.
on after the last key press.
a Press Menu.
b Press a or b to choose
General Setup.
Press OK.
c Press a or b to choose
LCD Settings.
Press OK.
d Press a or b to choose Dim Timer.
Press OK.
e Press a or b to choose 10 Secs,
20 Secs, 30 Secs or Off.
Press OK.
f Press Stop/Exit.
21
________________________________________
Chapter 3
22
________________________________________
Section II
Copy
II
Making copies
24
________________________________________
4 Making copies
4
How to copy
Copy options
4
4
Making a single copy
You can change the copy settings from the
4
default display. The LCD shows:
a Load your document.
COPY
01
1
(See Loading documents on page 8.)
Quality
Normal
b Press Mono Start or Colour Start.
Enlarge/Reduce
100%
Paper Type
Plain Pap
Paper Size
A4
Making multiple copies
4
Brightness
0
You can make up to 99 copies.
a
1 No of Copies
Load your document.
You can enter the number of copies you want
b Press + or - repeatedly until the number
by pressing + or - repeatedly.
of copies you want appears (up to 99).
Press a or b to scrol through the copy
options menu.
c Press Mono Start or Colour Start.
Quality (See page 25.)
Note
Enlarge/Reduce (See page 25.)
To sort the copies, press a or b to
Paper Type (See page 28.)
choose Stack/Sort. (See Sorting
copies using the ADF (DCP-540CN
Paper Size (See page 28.)
only) on page 27.)
Brightness (See page 27.)
Contrast (See page 27.)
Stop copying
4
Color Adjust (See page 28.)
To stop copying, press Stop/Exit.
Stack/Sort (DCP-540CN only)
(See page 27.)
Page Layout (See page 26.)
Set New Default (See page 29.)
Factory Reset (See page 29.)
When the option you want is highlighted,
press OK.
You can change the copy settings temporarily
for the next copy.
The machine returns to its default settings
after 60 seconds.
If you have finished choosing settings, press
Mono Start or Colour Start.
24
________________________________________
Making copies
If you want to choose more settings, press a
Enlarging or reducing the
or b.
image copied
4
Note
You can choose an enlargement or reduction
You can save some of the settings that
ratio.
you use most often by setting them as
default. These settings will stay until you
a Load your document.
change them again. (See Setting your
changes as a new default on page 29.)
b Enter the number of copies you want.
c Press a or b to choose
Changing copy speed and
Enlarge/Reduce.
4
quality
Press OK.
4
You can choose the copy quality. The factory
50%
setting is Normal.
69% A4iA5
78%
Fast
Fast copy speed and lowest
amount of ink used. Use this
83%
setting to save time (documents to
93% A4iLTR
be proof read, large documents or
many copies).
97% LTRiA4
Normal
Recommended setting for ordinary
100%*
print outs. Good copy quality with
104% EXEiLTR
adequate copy speed.
142% A5iA4
Best
Use this setting to copy precise
images such as photographs. The
186% 10×15cmiLTR
highest resolution and slowest
198% 10×15cmiA4
speed.
200%
a Load your document.
Custom(25-400%)
b Enter the number of copies you want.
d Choose one of the options below:
Use a or b to select the
c Press a or b to choose Quality.
enlargement or reduction ratio you
Press OK.
want. Press OK.
Use a or b to select
d
Custom(25-
Press a or b to choose Fast, Normal
400%). Press + or - to enter an
or Best.
enlargement or reduction ratio from
Press OK.
25% to 400%. Press OK.
e If you do not want to change additional
settings, press Mono Start or Colour
Start.
25
________________________________________
Chapter 4
e If you do not want to change additional
d Press a or b to choose
settings, press Mono Start or Colour
Off (1 in 1), 2 in 1 (P),
Start.
2 in 1 (L), 4 in 1 (P),
4 in 1 (L)or Poster(3 × 3).
Note
Press OK.
Page Layout Options are not available
with
e If you do not want to change additional
Enlarge/Reduce.
settings, press Mono Start or Colour
Start to scan the page.
Making N in 1 copies or a
If you are making a poster or placed the
poster (page layout)
document in the ADF, the machine
4
scans the pages and starts printing.
If you are using the scanner glass, go
You can reduce the number of pages for
to f.
copies by using the N in 1 copy feature. This
allows you to copy two or four pages onto one
f After the machine scans the page, press
page, which lets you save paper.
+ (Yes) to scan the next page.
You can also make a poster. When you use
the poster feature your machine divides your
g Put the next page on the scanner glass.
document into sections, then enlarges the
Press OK.
sections so you can assemble them into a
Repeat f and g for each page of the
poster. If you want to print a poster, use the
layout.
scanner glass.
h After all the pages have been scanned,
Note
press - (No) to finish.
• Make sure paper size is set to
Place your document face down in the
Letter or
direction shown below.
A4.
• If you are producing multiple colour
2 in 1 (P)
copies, N in 1 copy is not available.
• If Brother Photo or Other Photo has
been chosen in the Paper Type setting for
2 in 1 (L)
N in 1 copies, the machine will print the
images as if Plain paper had been chosen.
• (P) means Portrait and (L) means
Landscape.
4 in 1 (P)
• You can only make one poster copy at a
time.
a Load your document.
4 in 1 (L)
b Enter the number of copies you want.
c Press a or b to choose Page Layout.
Press OK.
26
________________________________________
Making copies
Poster (3 x 3)
Adjusting Brightness,
4
You can make a poster size copy of a
Contrast and Colour
4
photograph.
Brightness
4
You can adjust the copy brightness to make
copies darker or lighter.
a Load your document.
b Enter the number of copies you want.
4
c Press a or b to choose Brightness.
Sorting copies using the ADF
Press OK.
(DCP-540CN only)
d Press a to make a lighter copy or press
4
b to make a darker copy.
You can sort multiple copies. Pages wil be
Press OK.
sorted in reverse order.
e If you do not want to change additional
a Load your document.
settings, press Mono Start or Colour
Start.
b Enter the number of copies you want.
c Press
Contrast
a or b to choose Stack/Sort.
4
Press OK.
You can adjust the copy contrast to help an
image look sharper and more vivid.
d Press a or b to choose Sort.
Press OK.
a Load your document.
e If you do not want to change additional
b Enter the number of copies you want.
settings, press Mono Start or Colour
Start.
c Press a or b to choose Contrast.
Press OK.
d Press a to increase the contrast or
press b to decrease the contrast.
Press OK.
e If you do not want to change additional
settings, press Mono Start or Colour
Start.
27
________________________________________
Chapter 4
Colour Saturation
Paper options
4
4
a Load your document.
b
Paper Type
Enter the number of copies you want.
4
If you are copying on special paper, set the
c Press a or b to choose
machine for the type of paper you are using to
Color Adjust.
get the best print quality.
Press OK.
a Load your document.
d Press a or b to choose Red, Green or
b
Blue.
Enter the number of copies you want.
Press OK.
c Press a or b to choose Paper Type.
e Press a to increase the colour
Press OK.
saturation, or press b to decrease the
colour saturation.
d Press a or b to choose Plain Paper,
Press OK.
Inkjet Paper, Brother Photo,
Other Photo or Transparency.
f Do one of the fol owing:
Press OK.
If you want to change saturation for
another colour, go to step
e If you do not want to change additional
d.
If you want to change additional
settings, press Mono Start or Colour
settings, press a or b to choose
Start.
Exit.
Press OK.
Paper Size
4
If you do not want to change
If copying on paper other than A4 size, you
additional settings, press Mono
will need to change the paper size setting.
Start or Colour Start.
You can copy only on Letter, Legal, A4, A5 or
Photo Card [10 cm (W) × 15 cm (H)] paper.
a Load your document.
b Enter the number of copies you want.
c Press a or b to choose Paper Size.
Press OK.
d Press a or b to choose Letter,
Legal, A4, A5 or 10x15cm.
Press OK.
e If you do not want to change additional
settings, press Mono Start or Colour
Start.
28
________________________________________
Making copies
Setting your changes as a
new default
4
You can save the copy settings for Quality,
Paper Type, Brightness, Contrast and
Color Adjust that you use most often by
setting them the default settings. These
settings wil stay until you change them again.
a Press a or b to choose your new
setting.
4
Press OK.
Repeat this step for each setting you
want to change.
b After changing the last setting, press a
or b to choose Set New Default.
Press OK.
c Press + to choose Yes.
d Press Stop/Exit.
Restoring all settings to the
factory settings
4
You can restore all the settings you have
changed to the factory settings. These
settings wil stay until you change them again.
a Press a or b to choose
Factory Reset.
Press OK.
b Press + to choose Yes.
c Press Stop/Exit.
29
________________________________________
Chapter 4
30
________________________________________
Section III
Direct Photo Printing
III
Printing photos from a memory card
32
Printing photos from a camera with PictBridge
44
________________________________________
5 Printing photos from a memory
card
5
PhotoCapture CenterTM
Using memory cards
5
Operations
5
Your Brother machine has media drives
(slots) for use with popular digital camera
Printing from a memory card
media: CompactFlash®, Memory Stick®
without a PC
Memory Stick ProTM, SecureDigitalTM,
5
MultiMediaCardTM and xD-Picture CardTM.
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media. (See Print
Images on page 35.)
CompactFlash®
Memory Stick®
Scanning to a memory card
Memory Stick ProTM
without a PC
5
You can scan documents and save them
directly to a memory card. See Scan to
SecureDigitalTM
xD-Picture CardTM
Card on page 42.
MultiMediaCardTM
Using PhotoCapture CenterTM
miniSDTM can be used with a miniSDTM
adapter.
from your computer
Memory Stick DuoTM can be used with a
You can access the memory card that is in
Memory Stick DuoTM adapter.
the media drive (slot) of the machine from
Memory Stick Pro DuoTM can be used with
your PC.
a Memory Stick Pro DuoTM adapter.
(See PhotoCapture CenterTM for Windows®
Adapters are not included with the
or Remote Setup & PhotoCapture CenterTM
machine. Contact a third party supplier for
for Macintosh® in the Software User's Guide
adapters.
on the CD-ROM.)
The PhotoCapture CenterTM feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
32
________________________________________
Printing photos from a memory card
Memory card folder structure
Your machine is designed to read memory
5
cards that have been formatted by a digital
Your machine is designed to be compatible
camera.
with modern digital camera image files and
When a digital camera formats a memory
memory cards; however, please read the
card it creates a special folder into which it
points below to avoid errors:
copies image data. If you need to modify
The DPOF file on the memory card must
the image data stored on a memory card
be in a valid format. (See DPOF
with your PC, we recommend that you do
printing on page 37.)
not modify the folder structure created by
the digital camera. When saving new or
The image file extension must be .JPG
modified image files to the memory card
(Other image file extensions like .JPEG,
we also recommend you use the same
.TIF, .GIF and so on will not be
folder your digital camera uses. If the data
recognized).
is not saved to the same folder, the
5
PhotoCapture CenterTM printing without
machine may not be able to read the file or
using a PC must be performed separately
print the image.
from PhotoCapture CenterTM operations
using the PC. (Simultaneous operation is
not available.)
IBM MicrodriveTM is not compatible with
the machine.
The machine can read up to 999 files on a
memory card.
CompactFlash® Type II is not supported.
This product supports xD-Picture CardTM
Type M / Type H (Large Capacity).
Please be aware of the fol owing:
When printing the INDEX or IMAGE, the
PhotoCapture CenterTM will print all the
valid images, even if one or more images
have been corrupted. A portion of the
corrupted image may be printed.
33
________________________________________
Chapter 5
Getting started
Entering PhotoCapture mode 5
5
Firmly put the card into the correct slot.
After you insert the media card, press the
(PhotoCapture) key to illuminate it in
green and display the PhotoCapture options
on the LCD.
The LCD shows:
PHOTO
1
2 3
4
View Photo(s)
Print Index
1 CompactFlash®
Print All Photos
2 SecureDigitalTM, MultiMediaCardTM
Print Photos
3 Memory Stick®, Memory Stick ProTM
Select & Press
OK
4 xD-Picture CardTM
PhotoCapture key indications:
Press a or b to scrol through the
PhotoCapture key options.
View Photo(s) (See page 35.)
Print Index (See page 35.)
Print All Photos (See page 36.)
Print Photos (See page 36.)
Note
If your digital camera supports DPOF
PhotoCapture light is on, the media card
printing, see DPOF printing on page 37.
is properly inserted.
PhotoCapture light is off, the media card
When the option you want is highlighted,
is not properly inserted.
press OK.
PhotoCapture light is blinking, the media
card is being read or written to.
CAUTION
DO NOT unplug the power cord or remove
the media card from the media drive (slot)
while the machine is reading or writing to
the card (the PhotoCapture key is
blinking). You will lose your data or
damage the card.
The machine can only read one media card at
a time so do not put more than one card in the
slot.
34
________________________________________
Printing photos from a memory card
Print Images
Print Index (Thumbnails)
5
5
The PhotoCapture CenterTM assigns
View Photo(s)
numbers for images (such as No.1, No.2,
5
No.3, and so on).
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
a Make sure you have put the media card
in the correct slot.
Press (PhotoCapture).
5
b Press a or b to choose
The PhotoCapture CenterTM does not
View Photo(s).
recognize any other numbers or file names
Press OK.
that your digital camera or PC has used to
identify the pictures. You can print a
c Press d or c to choose your photo.
thumbnail page (Index page with 6 or 5
images per line). This wil show all the
d Press + or - repeatedly to enter the
pictures on the media card.
number of copies you want.
a Make sure you have put the media card
e Repeat step c and step d until you
in the correct slot.
have chosen all the photos.
Press (PhotoCapture).
f After you have chosen all the photos, do
one of the following:
b Press a or b to choose Print Index.
Press OK and change the print
Press OK.
setting. (See page 38.)
If you do not want to change any
c Press a or b to choose
settings, press Colour Start to print.
6 Images/Line Fast or
5 Images/Line Photo.
Press OK.
5 Images/Line
6 Images/Line
Photo
Fast
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
d Press Colour Start to print.
35
________________________________________
Chapter 5
Print All Photos
Print Photos
5
5
You can print all the photos on your media
Before you can print an individual image, you
card.
have to know the image number.
a Make sure you have put the media card
a Make sure you have put the media card
in the correct slot.
in the correct slot.
Press (PhotoCapture).
Press (PhotoCapture).
b Press a or b to choose
b Print the Index. (See Print Index
Print All Photos.
(Thumbnails) on page 35.)
Press OK.
c Press a or b to choose
c Press + or - repeatedly to enter the
Print Photos.
number of copies you want.
Press OK.
d Do one of the fol owing:
d Press + repeatedly to enter the image
Change the print setting. (See
number that you want to print from the
page 38.)
Index page (Thumbnails).
If you do not want to change any
If you want to choose a two digit
settings, press Colour Start to print.
number, press c to move the cursor to
the next dight.
(For example, enter 1, c, 6 to print
image No.16.)
Press OK.
e Repeat step d until you have entered
all the image numbers that you want to
print.
Note
• Press - to decrease the image number.
• You can enter all the numbers at one time
by using the OK key for a comma. (For
example, Enter 1, OK, 3, OK, 6 to print
images No.1, No.3 and No.6.).
f After you have chosen al the image
numbers, press OK again.
g Press + or - repeatedly to enter the
number of copies you want. Press OK.
h Do one of the fol owing:
Change the print setting. (See
page 38.)
If you do not want to change any
settings, press Colour Start to print.
36
________________________________________
Printing photos from a memory card
DPOF printing
5
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you wil be able to choose on the
digital camera display the images and
number of copies you want to print.
5
When the memory card (CompactFlash®,
Memory Stick®, Memory Stick ProTM,
SecureDigitalTM MultiMediaCardTM or xD-
Picture CardTM) with DPOF information is put
into your machine, you can print the chosen
image easily.
a Make sure you have put the media card
into the correct slot.
Press
(PhotoCapture). The
machine wil ask you if you want to use
DPOF setting.
b Press + to choose Yes.
c Do one of the fol owing:
Change the print settings. (See
page 38.)
If you do not want to change any
settings, press Colour Start to print.
37
________________________________________
Chapter 5
PhotoCapture CenterTM print settings
5
You can change the print settings temporarily for the next print.
The machine returns to its default settings after 180 seconds.
Note
You can save the print settings you use most often by setting them as default. (See Setting
your changes as a new default on page 41.)
PHOTO
01
1
Print Quality
Photo
Paper Type
Other Pho
Paper Size
10x15cm
Brightness
0
Contrast
0
Print Start
Press
1 No of prints
(For View Photo(s))
You can see the total number of photos that will be printed.
(For Print All Photos, Print Photos)
You can see the number of copies of each photo that will be printed.
Menu Selections
Options1
Options2
Page
Print Quality
Normal/Photo
39
Paper Type
Plain Paper/Inkjet Paper
39
/Brother Photo/Other Photo
Paper Size
Letter/A4/10x15cm/13x18cm
(When A4 or Letter is selected)
39
10x8cm
13x9cm
15x10cm
18x13cm
20x15cm
Max. Size
Brightness
Light
40
Dark
38
________________________________________
Printing photos from a memory card
Menu Selections
Options1
Options2
Page
Contrast
40
Color Enhance
On/Off
40
White Balance/Sharpness/
Color Density/Exit
Cropping
On/Off
41
Borderless
On/Off
41
5
Set New Default
Yes/No
41
Factory Reset
Yes/No
41
Print Quality
Paper and print size
5
5
a Press a or b to choose
a
Paper Size.
Press a or b to choose
Press OK.
Print Quality.
Press OK.
b Press a or b to choose the size of
paper you are using,
b
Letter,
Press a or b to choose Normal or
10×15cm, 13×18cm or A4.
Photo.
Press OK.
Press OK.
c If you chose Letter or A4, press
c
a or b
If you do not want to change additional
to choose the print size.
settings, press Colour Start to print.
Press OK.
Paper options
Example: Printed Position for A4 paper
5
1
2
3
10×8cm
13×9cm
15×10cm
Paper Type
5
a Press a or b to choose Paper Type.
Press OK.
b Press a or b to choose the type of
paper you are using, Plain Paper,
4
5
6
Inkjet Paper, Brother Photo or
Other Photo.
18×13cm
20×15cm
Max. Size
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
39
________________________________________
Chapter 5
d If you do not want to change additional
If you do not want to customize,
settings, press Colour Start to print.
press d or c to choose Off.
Press OK and then go to step f.
Adjusting Brightness,
c Press a or b to choose
Contrast and Colour
White Balance, Sharpness or
5
Color Density.
Press OK.
Brightness
5
d Press a or b to adjust the degree of the
a Press a or b to choose Brightness.
setting.
Press OK.
Press OK.
b Press a to make a lighter print or press
e Do one of the fol owing:
b to make a darker print.
If you want to customize other colour
Press OK.
enhancement, press a or b to
choose other option.
c If you do not want to change additional
If you want to change other settings,
settings, press Colour Start to print.
press a or b to choose Exit, and
then press OK.
Contrast
5
f If you do not want to change additional
You can choose the contrast setting. More
settings, Colour Start to print.
contrast wil make an image look sharper and
more vivid.
Note
a Press a or b to choose
• White Balance
Contrast.
Press OK.
This setting adjusts the hue of the white
areas of an image. Lighting, camera
b Press a to increase the contrast or
settings and other influences wil effect the
press b to decrease the contrast.
appearance of white. The white areas of a
Press OK.
picture may be slightly pink, yel ow or
c
some other colour. By using this setting,
If you do not want to change additional
you can correct that effect and bring the
settings, press Colour Start to print.
white areas back to pure white.
Colour Enhancement
• Sharpness
5
This setting enhances the detail of an
You can turn on the colour enhancement
image, similar to adjusting the fine focus
feature to print more vivid images. Printing
on a camera. If the image is not in true
time wil be slower.
focus and you cannot see the fine details
a Press a or b to choose
of the picture, then adjust the sharpness.
Color Enhance.
• Colour Density
Press OK.
This setting adjusts the total amount of
b Do one of the fol owing:
colour in the image. You can increase or
If you want to customize the White
decrease the amount of colour in an
Balance, Sharpness or Colour
image to improve a washed out or weak
Density, press d or c to choose
picture.
On
and then go to step c.
40
________________________________________
Printing photos from a memory card
Cropping
Setting your changes as a
5
new default
If your photo is too long or wide to fit the
5
available space on your chosen layout, part
You can save the print settings you use most
of the image will automatical y be cropped.
often by setting them as the default settings.
The factory setting is On. If you want to print
These settings will stay until you change
the whole image, turn this setting to Off.
them again.
a Press a or b to choose Cropping.
a Press a or b to choose your new
Press OK.
setting.
Press OK.
b Press a or b to choose Off (or On).
Repeat this step for each setting you
Press OK.
want to change.
5
c If you do not want to change additional
b After changing the last setting, press a
settings, press Colour Start to print.
or b to choose Set New Default.
Press OK.
Cropping: On
5
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
c Press + to choose Yes.
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
d Press Stop/Exit.
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
/
Restoring all settings to the
factory settings
Cropping: Off
5
5
You can restore all the settings you have
changed to the factory settings. These
settings wil stay until you change them again.
a Press a or b to choose
Factory Reset.
Borderless printing
Press OK.
5
b Press + to choose
This feature expands the printable area to the
Yes.
edges of the paper. Printing time wil be
c Press Stop/Exit.
slightly slower.
a Press a or b to choose Borderless.
Press OK.
b Press a or b to choose Off (or On).
Press OK.
c If you do not want to change additional
settings, press Colour Start to print.
41
________________________________________
Chapter 5
Scan to Card
5
Quality
Selectable File
Format
Entering Scan mode
150dpi Color
JPEG / PDF
5
300dpi Color
JPEG / PDF
When you want to scan to card, press
600dpi Color
JPEG / PDF
(Scan).
200x100dpi B/W
TIFF / PDF
The LCD shows:
200dpi B/W
TIFF / PDF
a Insert a CompactFlash®, Memory
SCAN
Stick®, Memory Stick ProTM,
SecureDigitalTM, MultiMediaCardTM or
Scan to E-mail
xD-Picture CardTM into your machine.
Scan to Image
Scan to OCR
Scan to File
WARNING
Scan to Card
Select & Press
OK
Do not take out the media card while
PhotoCapture is blinking to avoid
damaging the card or data stored on the
Press a or b to choose Scan to Card.
card.
press OK.
If you are not connected to your computer
b Load your document.
only the Scan to Card selection wil appear on
the LCD.
c Press (Scan).
(See Software User's Guide for details about
the other menu options.)
d Press a or b to select Scan to Card,
choose one of the options below:
How to scan to card
To change the quality press OK and
5
go to stepe.
You can scan monochrome and colour
To start scanning press Mono Start
documents into a memory card. Monochrome
or Colour Start.
documents wil be stored in PDF (*.PDF) or
TIFF file formats (*.TIF). Colour documents
e Press a or b to select the quality,
may be stored in PDF (*.PDF) or JPEG
choose one of the options below:
(*.JPG) file formats. The factory setting is
To change the file type press OK and
go to step f.
150 dpi Color and the default file format is
PDF. For morochrome documents, the
To start scanning press Mono Start
factory setting is
or Colour Start.
200×100dpi B/W and the
default format is TIFF.
f Press a or b to select the file type.
The machine automatical y creates file
Press Mono Start or Colour Start.
names based on the current date. (For
details, see the Quick Setup Guide.) For
example, the fifth image scanned on July 1,
2006 would be named 01070605.PDF. You
can change the colour and quality.
42
________________________________________
Printing photos from a memory card
Understanding the
Error Messages
5
Once you are familiar with the types of errors
that can occur while you are using the
PhotoCapture CenterTM, you can easily
identify and troubleshoot any problems.
When an error message appears on the LCD,
the machine wil beep to get your attention.
Media Error
This message wil appear if you put in a
media card that is either bad or not
5
formatted, or when there is a problem with
the media drive. To clear this error, take
out the media card.
No File
This message wil appear if you try to
access a media card in the drive (slot) that
does not contain a .JPG file.
Out of Memory
This message wil appear if you are
working with images that are too large for
the machine's memory.
43
________________________________________
6 Printing photos from a camera
with PictBridge
6
Using PictBridge
6
Setting your digital camera
6
Make sure your camera is in PictBridge
mode. If your camera is set to use the printer
Your Brother machine supports the
settings, the fol owing PictBridge settings are
PictBridge standard, allowing you to connect
available for your PictBridge compatible
to and print photos directly from any
camera.
PictBridge compatible digital camera.
Menu Selections
Options
Before Using
Paper Size
Letter, A4, 10×15cm
Paper Type
Plain Paper, Glossy
PictBridge
Paper, Inkjet Paper
6
Layout
Borderless: On,
Borderless: Off
PictBridge requirements
6
DPOF setting1
-
To avoid errors, remember the fol owing
Print Quality
Normal, Fine
points:
Color
On, Off
The machine and the digital camera must
Enhancement2
be connected using a suitable USB cable.
1
Please See DPOF printing on page 45 for more
The image file extension must be .JPG
details.
(Other image file extensions like .JPEG,
2
When Color Enhancement is On by the camera
.TIF, .GIF and so on wil not be
setting, you can set White Balance, Sharpness and
recognized).
Color Density using the machine PhotoCapture
menu. (See Colour Enhancement on page 40.)
PhotoCapture Center operations are not
available when using the PictBridge
Note
feature.
Depending on your camera some of these
settings may not be availble.
44
________________________________________
Printing photos from a camera with PictBridge
The names and availability of each setting
depends on the specification of your
WARNING
camera.
To prevent damage to your machine, do not
The cropping setting is only available from
connect any device other than a PictBridge
the machine menu. (See Cropping on
compatible camera to the PictBridge port.
page 41.)
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
DPOF printing
6
DPOF stands for Digital Print Order Format.
Printing Images
Major digital camera manufacturers (Canon
6
Inc., Eastman Kodak Company, Fuji Photo
a Make sure that your camera is turned
Film Co. Ltd., Matsushita Electric Industrial
off. Connect your camera to the
Co. Ltd. and Sony Corporation) created this
PictBridge port (1) on the machine using
standard to make it easier to print images
6
the USB cable.
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
1
1 PictBridge port
Note
Remove any memory cards from the
machine before connecting the digital
camera.
b Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
When the machine starts printing a
photo, the LCD will show Printing.
45
________________________________________
Chapter 6
Understanding the
Error Messages
6
Once you are familiar with the types of errors
that can occur while you are using PictBridge,
you can easily identify and troubleshoot any
problems.
Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
Wrong USB device
This message wil appear if you connect a
non-PictBridge compatible or broken
device to the PictBridge port. To clear the
error, unplug the device from the
PictBridge port, then press On/Off to turn
the machine off and then on again.
For more detailed solutions see Error
messages on page 62.
46
________________________________________
Section IV
Software
IV
Software and Network features
48
________________________________________
7 Software and Network features 7
The CD-ROM includes the Software User's
c Click the heading you would like to read
Guide and Network User's Guide
from the list at the left of the window.
(DCP-540CN only) for features available
when connected to a computer (for example,
printing and scanning). The guide has easy to
use links that, when clicked, wil take you
directly to a particular section.
You can find information on these features:
Printing
Scanning
ControlCenter3 (for Windows®)
ControlCenter2 (for Macintosh®)
Network Scanning (DCP-540CN only)
PhotoCapture CenterTM
Network Printing (DCP-540CN only)
(For Macintosh®)
How to read the HTML User's Guide
a Make sure your Macintosh® is turned
This is a quick reference to use the HTML
on. Insert the Brother CD-ROM labelled
User's Guide.
Macintosh® into your CD-ROM drive.
(For Windows®)
b Double-click the Documentation icon.
Note
c Double-click your language folder, and
If you have not installed the software, see
then double-click the top page file.
Viewing Documentation on page 2.
d Click Software User's Guide or
a
Network User's Guide (DCP-540CN
From the Start menu, point to Brother,
only) in the top menu, and then click the
DCP-XXXX (where XXXX is your model
heading you would like to read from the
number) from the programs group, then
list at the left of the window.
click User's Guide.
b Click Software User's Guide or
Network User's Guide (DCP-540CN
only) from the top menu.
48
________________________________________
Section V
Appendixes
V
Safety and Legal
50
Troubleshooting and Routine Maintenance
58
Menu and Features
75
Specifications
84
Glossary
95
________________________________________
A Safety and Legal
A
Choosing a location
A
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a standard, grounded electrical socket. Choose a location where the
temperature remains between 10° and 35° C (50° F and 95° F).
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on carpet.
• DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Do not connect your machine to electrical sockets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
• Avoid interference sources, such as speakers or the base units of cordless phones.
50
________________________________________
Safety and Legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the power cord from the electrical socket. Doing this
wil prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pul in the middle of the power cord. Doing this might cause an electrical shock.
51
________________________________________
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. This may cause injury.
DO NOT touch the paper feed roller. Doing this may cause injury.
52
________________________________________
Safety and Legal
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the il ustration. Do not carry the machine by holding the scanner cover.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately turn
off the power switch and unplug the machine from the electorical socket. Cal your Brother
dealer or Brother Customer Service.
If metal objects, water or other liquids get inside the machine, immediately turn off the power
switch and unplug the machine from the electrical socket. Call your Brother dealer or Brother
Customer Service.
WARNING
• This product must be installed near an electrical socket that is easily accessible. In case of
an emergency, you must unplug the power cord from the electrical socket to shut off the
power completely.
• Always make sure the plug is fully inserted.
53
________________________________________
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the inside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fal , causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation. To
ensure reliable operation of the product and to protect it from overheating, these openings
must not be blocked or covered. The openings should never be blocked by placing the product
on a bed, sofa, rug, or other similar surface. This product should never be placed near or over
a radiator or heater. This product should never be placed in a built-in installation unless
adequate ventilation is provided.
8 This product should be operated from the type of power source indicated on the label. If you
are not sure of the type of power available, cal your dealer or local power company.
9 Use only the power cord supplied with this machine.
10 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, cal your electrician to replace your obsolete outlet. Do not defeat
the purpose of the grounded plug.
11 Do not al ow anything to rest on the power cord. Do not place this product where people can
walk on the cord.
12 Do not place anything in front of the machine that wil block printing. Do not place anything in
the path of printing.
13 Wait until pages have exited the machine before picking them up.
14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
When the power cord is damaged or frayed.
If liquid has been spilled into the product.
If the product has been exposed to rain or water.
If the product does not operate normal y when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
If the product has been dropped or the casing has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
54
________________________________________
Safety and Legal
15 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
16 To reduce the risk of fire, electric shock and injury to people, note the fol owing:
Do not use this product near appliances that use water, a swimming pool, or in a wet
basement.
Do not use the machine during an electrical storm (there is the remote possibility of an
electrical shock) or to report a gas leak in the vicinity of the leak.
IMPORTANT - For your safety
A
To ensure safe operation, the supplied three-pin plug must be inserted only into a standard three-
pin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Wiring information (for U.K. only)
A
Important
If you need to replace the plug fuse, fit a fuse that is approved by ASTA to BS1362 with the same
rating as the original fuse.
Always replace the fuse cover. Never use a plug that does not have a cover.
Warning - This machine must be earthed.
The wires in the mains lead are coloured in line with the fol owing code:
Green and Yellow: Earth
Blue: Neutral
Brown: Live
If in any doubt, cal a qualified electrician.
LAN connection (DCP-540CN only)
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
55
________________________________________
EU Directive 2002/96/EC and EN50419
A
European Union Only
This equipment is marked with the above recycling symbol. It means that at the end of the life of
the equipment you must dispose of it separately at an appropriate col ection point and not place
it in the normal domestic unsorted waste stream. This will benefit the environment for all.
(European Union only)
Legal limitations for copying
A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list.
We suggest you check with relevant legal authorities if in doubt about a particular item or
document.
The fol owing are examples of documents which may not be copied:
Money
Bonds or other certificates of indebtedness
Certificates of Deposit
Armed Forces Service or Draft papers.
Passports
Postage Stamps (cancelled or uncancelled)
Immigration Papers
Welfare documents
Cheques or Drafts drawn by Governmental Agencies
Identification Documents, badges or insignias
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for `fair
dealing'. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
56
________________________________________
Safety and Legal
Trademarks
A
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2006 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple Computer, Inc.
PaperPort is a registered trademarks of ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machine Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co. Ltd., SanDisk Corporation and
Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard
Association.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide, the Software User's
Guide and the Network User's Guide are registered trademarks of their respective
companies.
57
________________________________________
B Troubleshooting and Routine
Maintenance
B
Troubleshooting
B
If you think there is a problem with your machine, check the chart below and fol ow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com.
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable on both the machine and your computer. (See the Quick
Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
One or more ink cartridges are empty. (See Replacing the ink cartridges
on page 66.)
Check to see if the LCD is showing an error message. (See Error messages
on page 62.)
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Right-click and choose Brother DCP-XXXX (where XXXX is your model name),
and make sure that Use Printer Offline is unchecked.
Poor print quality
Check the print quality. (See Checking the print quality on page 71.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine's menu matches the type of paper you are using. (See
Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
The ink cartridge was in your machine over six months.
The ink cartridge may not have been stored properly before use.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 10.)
The recommended environment for your machine is between 20° C to 33° C
(68° F to 91° F).
White horizontal lines appear in text Clean the print head. (See Cleaning the print head on page 71.)
or graphics.
Try using the recommended types of paper. (See Acceptable paper and other
media on page 10.)
The machine prints blank pages.
Clean the print head. (See Cleaning the print head on page 71.)
Characters and lines are stacked.
Check the printing alignment. (See Checking the printing alignment on page 72.)
58
________________________________________
Troubleshooting and Routine Maintenance
Printing (Continued)
Difficulty
Suggestions
Printed text or images are skewed.
Make sure the paper is loaded properly in the paper tray and the paper side guide
is adjusted correctly. (See Loading paper and other media on page 14.)
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of Make sure the paper is not too thick or curled. (See Acceptable paper and other
the printed page.
media on page 10.)
Printing appears dirty or ink seems Make sure you are using the recommended types of paper. (See Acceptable
to run.
paper and other media on page 10.) Don't handle the paper until the ink is dry.
Stains appear on the reverse side
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
or at the bottom of the page.
platen on page 70.)
Make sure you are using the paper support flap. (See Loading paper and other
media on page 14.)
The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.
the page.
The printouts are wrinkled.
In the printer driver Basic tab, click Settings, and uncheck Bi-Directional
Printing.
Cannot perform `2 in 1 or 4 in 1'
Check that the paper size setting in the application and in the printer driver are the
printing.
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Basic tab. Also, click the Settings, and make sure you uncheck Colour
Enhancement.
Set the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)
Colour Enhancement is not
If the image data is not full colour in your application (such as 256 colour), Colour
working properly.
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Machine feeds multiple pages.
Make sure the paper is loaded properly in the paper tray. (See Loading paper and
other media on page 14.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
Make sure you are using the paper support flap. (See Loading paper and other
neatly.
media on page 14.)
Machine does not print from Paint
Try setting the Display setting to `256 colours.'
Brush.
Machine does not print from Adobe Try to reduce the print resolution. (See Printing for Windows® or Printing and
Illustrator.
Faxing for Macintosh® in the Software User's Guide on the CD-ROM.)
Copying Difficulties
Difficulty
Suggestions
Vertical streaks appear on copies.
If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner on page 69.)
Poor copy results when using the
Try using the scanner glass. (See Using the scanner glass on page 8.)
ADF. (DCP-540CN only)
59
________________________________________
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear while
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
scanning.
PaperPort® SE with OCR, click File, Scan and choose the Brother TWAIN/WIA
driver.
Poor scanning results when using
Try using the scanner glass. (See Using the scanner glass on page 8.)
the ADF.
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
`Device Busy'
Make sure the machine is not showing an error message on the LCD.
PhotoCapture CenterTM Difficulties
Difficulty
Suggestions
Removable Disk does not work
1
Have you installed the Windows® 2000 update? If not, do the fol owing:
properly.
1) Unplug the USB cable.
2) Install the Windows® 2000 update, and see the Quick Setup Guide. After
the installation the PC will be automatically restarted.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
Take out the memory card and put it back in again.
3
If you have tried `Eject' from within Windows®, take out the media card before
you continue.
4
If an error message appears when you try to eject the media card, it means
the card is being accessed. Wait a while and then try again.
5
If al of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
Make sure you have put the media card into the media slot.
from Desktop icon.
Network Difficulties
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on and is online and in Ready mode.
Print a Network Configuration list (see Printing Reports on page 7.) and check the
current Network settings printed in this list. Reconnect the LAN cable to the hub to
verify that the cabling and network connections are good. If possible, try
connecting the machine to a different port on your hub using a different cable. If
the connections are good, the machine shows LAN Active for 2 seconds.
(If you are having Network problems, see the Network User's Guide on the
CD-ROM for more information.)
60
________________________________________
Troubleshooting and Routine Maintenance
Network Difficulties (Continued)
Difficulty
Suggestions
The network scanning feature does (For Windows® users only) The firewall setting on your PC may be rejecting the
not work.
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using a personal Firewall software, see the User's Guide for
your software or contact the software manufacturer.
<Windows® XP SP2 users>
1
Clic k th e Start button, Settings, Control Panel and then Windows Firewall.
Make sure that Windows Firewal on the Basic tab is set to On.
2
Clic k th e Exceptions tab and Add port button.
3
Enter any name, port number (54295 for network scanning), choose UDP and
click OK.
4
Make sure if the new setting is added and is checked, and then click OK.
For Windows® XP SP1 user's, please visit the Brother Solutions Center.
Your computer cannot find your
<Windows® users>
machine.
The firewall setting on you PC may be rejecting the necessary network
connection. For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the DeviceSelector application located in Macintosh
HD/Library/Printers/Brother/Utilities or from the model of ControlCenter2.
61
________________________________________
Error messages
B
As with any sophisticated office product, errors may occur. If this happens, your machine identifies
the error and shows an error message. The most common error messages are shown below.
You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers
the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message
Cause
Action
Cover is Open
The scanner cover is not closed Lift the scanner cover and then close it
completely.
again.
The ink cartridge cover is not
Firmly close the ink cartridge cover until it
completely closed.
clicks.
Data Remaining
Print data is left in the machine's Re-start printing from your computer.
memory.
Print data is left in the machine's Press Stop/Exit. The machine will cancel
memory. The USB cable was
the job and clear it from the memory. Try to
unplugged while the computer
print again.
was sending the data to the
machine.
Document Jam
The document was not inserted
See Using the ADF (DCP-540CN only)
or fed properly, or the document on page 8.
scanned from the ADF was too
See Document jam (DCP-540CN only)
long.
on page 64.
High Temperature
The print head is too warm.
Al ow the machine to cool down.
Ink Empty
One or more of the ink cartridges Replace the ink cartridges. (See Replacing
is empty. The machine wil stop
the ink cartridges on page 66.)
all print operations.
Low Temperature
The print head is too cold.
Al ow the machine to warm up.
Media Error
The media card is either
Put the card firmly into the slot again to
corrupted, improperly formatted, make sure it is in the correct position. If the
or there is a problem with the
error remains, check the media drive by
media card.
putting in another media card that you
know is working.
Near Empty
One or more of the ink cartridges Order a new ink cartridge.
are running out of ink.
No Cartridge
An ink cartridge is not installed
Take out the ink cartridge and put it in
properly.
again seating it properly. (See Replacing
the ink cartridges on page 66.)
No File
The media card in the media
Put the correct media card into the slot
drive does not contain a .JPG
again.
file.
62
________________________________________
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
No Paper Fed
The machine is out of paper or
Do one of the fol owing:
paper is not properly loaded in
Refil the paper in the paper tray, and
the paper tray.
then press Mono Start or Colour
Start.
Remove the paper and load it again
and then press Mono Start or Colour
Start.
The paper is jammed in the
See Printer jam or paper jam on page 65.
machine.
Out of Memory
The machine's memory is ful .
Copy operation in progress
Press Stop/Exit and wait until the other
operations in progress finish and then try
again.
Printing operation in progress
Reduce print resolution. (For details, see
Printing for Windows® or Printing and
Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)
Paper Jam
Paper is jammed in the machine. (See Printer jam or paper jam on page 65.)
Unable to Change XX
The machine has a mechanical
Disconnect the machine from the power for
problem.
several minutes, then reconnect it.
Unable to Clean XX
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Wrong Paper Size
Paper is not the correct size.
Load the correct size of paper (Letter,
Legal or A4), and then press Mono Start
or Colour Start.
Wrong USB device
A non-PictBridge compatible or
Unplug the device from the PictBridge port,
broken device has been
then press On/Off to turn the machine off
connected to the PictBridge port. and then on again.
63
________________________________________
Changing LCD language
d Close the ADF cover.
B
e
You can change the LCD language.
Press Stop/Exit.
a Press Menu
Note
To avoid future document jams close the
b Press a or b to select
ADF cover properly by pushing it gently in
Initial Setup.
the middle.
Press OK.
c Press a or b to select
Document is jammed inside the ADF
Local Language.
Press OK.
unit
B
d Press a or b to select your language.
a Take out any paper from the ADF that is
Press OK.
not jammed.
e Press Stop/Exit.
b Lift the document cover.
c Pull the jammed document out to the
Document jam (DCP-540CN
left.
only)
B
Documents can jam if they are not inserted or
fed properly, or if they are too long. Fol ow the
steps below to clear a document jam.
Document is jammed in the top of the
ADF unit
B
a Take out any paper from the ADF that is
not jammed.
d Close the document cover.
b Open the ADF cover.
e Press Stop/Exit.
c Pul the jammed document out to the
right or left.
64
________________________________________
Troubleshooting and Routine Maintenance
Printer jam or paper jam
B
Take out the jammed paper depending on
where it is jammed in the machine. Open and
close the scanner cover to clear the error.
a Pul the paper tray (1) out of the
machine.
d Put the Jam Clear Cover back on.
1
Make sure the cover is set properly.
b Pul out the jammed paper (1).
1
e Lift the scanner cover (1) from the front
side of the machine until it locks
If you cannot remove the jammed
securely into the open position.
paper from the front, or the error
Make sure that there is no jammed
message stil appears on the LCD
paper left inside the machine.
after you have removed the jammed
paper, please go to the next step.
c Remove the Jam Clear Cover (1). Pul
1
the jammed paper out of the machine.
1
Note
If the paper is jammed under the print
head, unplug the machine from the power
source, then move the print head to take
out the paper.
65
________________________________________
f Lift the scanner cover to release the lock
Routine maintenance
(1). Gently push the scanner cover
B
support down (2) and close the scanner
cover (3).
Replacing the ink cartridges B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the 4
cartridges. When the machine detects an ink
cartridge is running out of ink, the machine
will tel you with a message on the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to fol ow the LCD
prompts to replace the ink cartridges in the
correct order.
g
Even though the machine tells you that an ink
Push the paper tray firmly back into the
cartridge is empty, there wil be a small
machine.
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
a Open the ink cartridge cover.
If one or more ink cartridges are empty,
for example Black, the LCD shows
Ink Empty Black.
b Pull the lock release lever down and
take out the ink cartridge for the colour
shown on the LCD.
66
________________________________________
Troubleshooting and Routine Maintenance
e Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
M brother
XXXX
f Lift the lock release lever and push it
c Open the new ink cartridge bag for the
until it clicks, and then close the ink
colour shown on the LCD, and then take
cartridge cover.
out the ink cartridge.
d Remove the protective yel ow cap (1).
1
Improper Setup
DO NOT touch the area shown in the
il ustration below.
g If you replaced an ink cartridge the LCD
may ask you to verify that it was a brand
new one. (For example, Did you
change Black) For each new
cartridge you installed, press + (Yes) to
automatically reset the ink dot counter
for that colour. If the ink cartridge you
installed is not a brand new one, be sure
to press - (No).
If you wait until the LCD shows Near
Empty and Ink Empty, the machine
wil automatically reset the ink dot
counter.
Note
Note
If the protective yel ow caps come off
If the LCD shows No cartridge after
when you open the bag, the cartridge wil
you install the ink cartridges, check that
not be damaged.
the ink cartridges are installed properly.
67
________________________________________
WARNING
Brother multifunction machines are
designed to work with ink of a particular
If ink gets in your eyes, wash them out with
specification and will work to a level of
water at once and cal a doctor if you are
optimum performance when used with
concerned.
genuine Brother Branded ink cartridges.
Brother cannot guarantee this optimum
performance if ink or ink cartridges of other
specifications are used. Brother does not
CAUTION
therefore recommend the use of cartridges
DO NOT take out ink cartridges if you do
other than genuine Brother Branded
not need to replace them. If you do so, it
cartridges or the refilling of empty
may reduce the ink quantity and the
cartridges with this machine or the refilling
machine will not know the quantity of ink left
of empty cartridges with ink from other
in the cartridge.
sources. If damage is caused to the print
head or other parts of this machine as a
result of using incompatible products with
DO NOT touch the cartridge insertion slots.
this machine, any repairs required as a
If you do so, the ink may stain your skin.
result may not be covered by the warranty.
If ink stains your skin or clothing, wash with
soap or detergent at once.
Cleaning the outside of the
machine
B
If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
CAUTION
cartridge installation.
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
Once you open an ink cartridge, install it in
will damage the outside surface of the
the machine and use it up within six months
machine.
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT use cleaning materials that
contain ammonia.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
DO NOT use isopropyl alcohol to remove
of the cartridge.
dirt from the control panel. It may crack the
panel.
68
________________________________________
Troubleshooting and Routine Maintenance
Clean the outside of the machine as
Cleaning the scanner
B
follows:
B
a Pul the paper tray (1) completely out of
a Lift the document cover (1). Clean the
the machine.
scanner glass (2) and white plastic (3)
with isopropyl alcohol on a soft lint-free
cloth.
1
1
3
b Wipe the outside of the machine with a
soft cloth to remove dust.
2
b In the ADF unit, clean the white bar (1)
and the glass strip (2) under it with
isopropyl alcohol on a lint-free cloth.
c
Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
1
d Wipe the inside and outside of the paper
tray with a soft cloth to remove dust.
2
e Close the output paper tray cover and
put the paper tray firmly back in the
machine.
69
________________________________________
Cleaning the machine printer
Cleaning the Paper Pick-up
platen
Roller
B
B
WARNING
a Pull the paper tray completely out of the
machine.
Unplug the machine from the AC power
outlet before cleaning the printer platen (1).
b Unplug the machine from the electrical
socket and remove the Jam Clear Cover
(1).
If ink is scattered on or around the printer
platen, wipe it off with a soft, dry, lint-free
cloth.
1
c Clean the Paper Pick-up Rol er (1) with
isopropyl alcohol on a cotton swab.
1
a Clean the machine printer platen (1).
1
d Put the Jam Clear Cover back on.
Make sure the cover is set properly.
e Re-connect the power cord.
f Put the paper tray firmly back in the
machine.
70
________________________________________
Troubleshooting and Routine Maintenance
Cleaning the print head
a Press Ink Management.
B
b
To ensure good print quality, the machine wil
Press a or b to choose Test Print.
regularly clean the print head. You can start
Press OK.
the cleaning process manually if needed.
c Press a or b to choose
Clean the print head and ink cartridges if you
Print Quality.
get a horizontal line in the text or graphics on
Press OK.
your printed pages. You can clean Black only,
three colours at a time
d Press Colour Start.
(Yellow/Cyan/Magenta), or all four colours at
The machine begins printing the Print
once.
Quality Check Sheet.
Cleaning the print head consumes ink.
e Check the quality of the four colour
Cleaning too often uses ink unnecessarily.
blocks on the sheet.
CAUTION
f Do one of the fol owing:
If all lines are clear and visible, press
DO NOT touch the print head. Touching the
+ to choose Yes, and go to step j.
print head may cause permanent damage
If you can see missing short lines as
and may void the print head's warranty.
shown below, press - to choose No.
OK
Poor
a Press Ink Management.
b Press a or b to choose Cleaning.
Press OK.
c
g The LCD asks you if the print quality is
Press a or b to choose Black, Color
OK for black and three colours.
or All.
Press + (Yes) or - (No).
Press OK.
The machine cleans the print head.
h The LCD asks you if you want to start
When cleaning is finished, the machine
cleaning.
wil go back to standby mode
Press + (Yes).
automatical y.
The machine starts cleaning the print
head.
Note
If you clean the print head at least five
i After cleaning is finished, press Colour
times and the print has not improved, call
Start.
your Brother dealer.
The machine starts printing the Print
Quality Check Sheet again and then
returns to step e.
Checking the print quality
B
j Press Stop/Exit.
If faded or streaked colours and text appear
If you repeat this procedure at least five
on your output, some of the nozzles may be
times and the print quality is stil poor,
clogged. You can check this by printing the
replace the ink cartridge for the clogged
Print Quality Check Sheet and looking at the
colour.
nozzle check pattern.
71
________________________________________
After replacing the ink cartridge, check
e Check the 600 dpi and 1200 dpi test
the print quality. If the problem still
prints to see if number 5 most closely
exists, repeat the cleaning and test print
matches number 0.
procedures at least five times for the
If the number 5 sample of both the
new ink cartridge. If ink is still missing,
600 dpi and 1200 dpi are the best
cal your Brother dealer.
matches, press + (Yes) to finish
Alignment Check, and go to step h.
CAUTION
If another test print number is a
better match for either 600 dpi or
DO NOT touch the print head. Touching the
1200 dpi, press - (No) to choose it.
print head may cause permanent damage
and may void the print head's warranty.
f For 600 dpi, press d or c to select the
number of the test print that most closely
matches the number 0 sample (1-8).
Press OK.
Note
g For 1200 dpi, press d or c to select the
number of the test print that most closely
matches the number 0 sample (1-8).
i
Press OK.
h Press Stop/Exit.
When a print head
After the print
Checking the ink volume
B
nozzle is clogged
head nozzle is
the printed
cleaned, the
You can check the ink that is left in the
sample looks like
horizontal lines
cartridge.
this.
are gone.
a Press Ink Management.
Checking the printing
b Press a or b to select Ink Volume.
alignment
Press OK.
B
The LCD shows the ink volume.
You may need to adjust the printing
alignment. If after transporting the machine
c Press Stop/Exit.
your printed text becomes blurred or images
become faded.
Note
You can check the ink volume from your
a Press Ink Management.
computer. (See Printing for Windows® or
b Press a or b to choose
Printing and Faxing for Macintosh® in the
Test Print.
Press OK.
Software User's Guide on the CD-ROM.)
c
Press a or b to choose Alignment.
Press OK.
d Press Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
72
________________________________________
Troubleshooting and Routine Maintenance
Machine Information
Packing and shipping
B
the machine
B
Checking the serial number B
When you transport the machine, use the
You can see the machine's serial number on
packing materials that came with your
the LCD.
machine. If you do not pack the machine
properly, you could void your warranty.
a Press Menu.
b
CAUTION
Press a or b to select
Machine Info..
It is important to allow the machine to `park'
Press OK.
the print head after a print job. Listen
c
carefully to the machine before unplugging
Press a or b to select Serial No..
it to make sure that al mechanical noise
Press OK.
has stopped. Not allowing the machine to
d Press Stop/Exit.
finish this parking process may lead to print
problems and possible damage to the print
head.
a Open the ink cartridge cover.
b Pul the lock release levers down and
take out all ink cartridges.
(See Replacing the ink cartridges
on page 66.)
c Install the yel ow protective part, lift each
lock release lever and push it until it
clicks, and then close the ink cartridge
cover.
73
________________________________________
g Wrap the machine in the bag and put it
CAUTION
in the original carton with the original
packing material.
If you are not able to find the yel ow
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
yel ow protective parts or the ink cartridges
in position. Shipping without them will
cause damage to your machine and may
void your warranty.
h Pack the printed materials in the original
d
carton as shown below. Do not pack the
Unplug the machine from the electrical
used ink cartridges in the carton.
socket.
e Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position then unplug the
interface cable from the machine, if it is
connected.
f Lift the scanner cover to release the lock
(1). Gently push the scanner cover
support down (2) and close the scanner
cover (3).
i Close the carton and tape it shut.
74
________________________________________
C Menu and Features
C
On-screen
Menu keys
C
programming
C
Access the main
Your machine is designed to be easy to use
menu.
with LCD on-screen programming using the
menu keys. User-friendly programming helps
you take ful advantage of all the menu
Access its menu of
selections your machine has to offer.
temporary settings.
Since your programming is done on the LCD,
we have created step-by-step on-screen
a
Scrol through the
instructions to help you program your
current menu level.
b
machine. Al you need to do is fol ow the
instructions as they guide you through the
d
Go back to the
menu selections and programming options.
previous menu level.
c
Go to the next menu
Menu table
level.
C
Go to the next
menu level.
You can program your machine without the
User's Guide by using the Menu table that
Accept an option.
begins on page 76. These pages list the
Select the number to
menu selections and options.
enter.
Stop the current
operation.
75
________________________________________
Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Menu (
)
C
Level1
Level2
Level3
Options
Descriptions
Page
General Setup
Paper Type
--
Plain Paper*
Sets the type of paper in the 20
paper tray.
Inkjet Paper
Brother Photo
Other Photo
Transparency
Paper Size
--
Letter
Sets the size of the paper in 20
the paper tray.
Legal
A4*
A5
10x15cm
LCD Settings
LCD Contrast
Light
Adjusts the contrast of the
20
LCD.
Med*
Dark
Backlight
Light*
You can adjust the
21
brightness of the LCD
Med
backlight.
Dark
Dim Timer
Off
You can set how long the
21
LCD backlight stays on for
10 Secs
after the last key press.
20 Secs
30 Secs*
Off Timer
Off*
You can set how long the
21
LCD stays on for after the
1 Min
last key press.
2 Mins
3 Mins
5 Mins
10 Mins
30 Mins
The factory settings are shown in Bold with an asterisk.
76
________________________________________
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
LAN
TCP/IP
BOOT Method
Auto*
Chooses the BOOT method See
(DCP-540CN
that best suits your needs.
Network
Static
only)
User's
RARP
Guide
on the
BOOTP
CD-
DHCP
ROM
IP Address
[000-255].
Enter the IP address.
[000-255].
[000-255].
[000-255]
Subnet Mask
[000-255].
Enter the Subnet mask.
[000-255].
[000-255].
[000-255]
Gateway
[000-255].
Enter the Gateway address.
[000-255].
[000-255].
[000-255]
Node Name
BRN_XXXXXX
Enter the Node name.
WINS Config
Auto*
Chooses the WINS
configuration mode.
Static
WINS Server
(Primary)
Specifies the IP address of
000.000.000.000
the primary or secondary
server.
(Secondary)
000.000.000.000
DNS Server
(Primary)
Specifies the IP address of
000.000.000.000
the primary or secondary
server.
(Secondary)
000.000.000.000
APIPA
On*
Automatical y allocates the
IP address from the link-
Off
local address range.
Setup Misc.
Ethernet
Auto*
Chooses the Ethernet link
mode.
100B-FD
100B-HD
10B-FD
10B-HD
The factory settings are shown in Bold with an asterisk.
77
________________________________________
Level1
Level2
Level3
Options
Descriptions
Page
LAN
Factory Reset
--
Yes
Restores all network
See
(DCP-540CN
settings to the factory
Network
No
only)
default.
User's
Guide
(Continued)
on the
CD-
ROM
Print Reports
Help List
--
--
7
User Settings
--
--
Network
--
--
Config
(DCP-540CN
only)
Machine Info.
Serial No.
--
--
Lets you check the serial
73
number of your machine.
Initial Setup
Date/Time
--
--
Puts the date and time in
See
your machine.
Quick
Setup
Guide
Local
--
English*
Allows you to change the
64
Language
LCD language for your
French
country.
German
Dutch
Italian
The factory settings are shown in Bold with an asterisk.
78
________________________________________
Menu and Features
PhotoCapture (
)
C
Level1
Level2
Level3
Options
Descriptions
Page
View Photo(s)
--
--
See the print
You can preview your
35
settings table
photos on the LCD.
below.
Print Index
--
--
6 Images/Line
You can print a thumbnail
35
page.
Fast
5 Images/Line
Photo
Print All Photos
--
--
See the print
You can print all photos in
36
settings table
your media card.
below.
Print Photos
--
--
See the print
You can print an individual 36
settings table
image.
below.
The factory settings are shown in Bold with an asterisk.
Print Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Normal
--
--
Choose the print quality.
39
Quality
Photo*
Paper Type
Plain Paper
--
--
Choose the paper type.
39
Inkjet Paper
Brother Photo
Other Photo*
Paper Size
Letter
(When A4 or
--
Choose the paper and print 39
Letter is selected)
size.
A4
10x8cm
10x15cm*
13x9cm
13x18cm
15x10cm
18x13cm
20x15cm
Max. Size*
Brightness
--
--
Adjusts the brightness.
40
Light
0
Dark
The factory settings are shown in Bold with an asterisk.
79
________________________________________
Option1
Option2
Option3
Option4
Descriptions
Page
Contrast
--
--
Adjusts the contrast.
40
0
Color
On
White Balance
Adjusts the hue of the white 40
Enhance
areas.
Off*
0
Sharpness
Enhances the detail of the
image.
0
Color Density
Adjusts the total amount of
colour in the image.
0
Cropping
On*
--
--
Crops the image around the 41
margin to fit the paper size
Off
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
Borderless
On*
--
--
Expands the printable area 41
to fit the edges of the paper.
Off
Set New
Yes
--
--
You can save your print
41
Default
settings.
No
Factory
Yes
--
--
You can restore al the
41
Reset
settings to factory settings.
No
The factory settings are shown in Bold with an asterisk.
Copy (Default display)
C
Level1
Level2
Level3
Options
Descriptions
Page
Quality
--
--
Fast
Choose the Copy resolution 25
for your type of document.
Normal*
Best
The factory settings are shown in Bold with an asterisk.
80
________________________________________
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Enlarge/Reduce
--
--
50%
You can choose the
25
enlargement or reduction
69% A4iA5
ratio for your type of
78%
document.
83%
93% A4iLTR
97% LTRiA4
100%*
104% EXEiLTR
142% A5iA4
186%
10x15cmiLTR
198% 10x15cmiA4
200%
Custom(25-400%)
Paper Type
--
--
Plain Paper*
Choose the paper type that 28
matches the paper in the
Inkjet Paper
tray.
Brother Photo
Other Photo
Transparency
Paper Size
--
--
Letter
Choose the paper size that 28
matches the paper in the
Legal
tray.
A4*
A5
10x15cm
Brightness
--
--
Adjusts the brightness of
27
Light
copies.
0
Dark
Contrast
--
--
Adjusts the contrast of
27
copies.
0
The factory settings are shown in Bold with an asterisk.
81
________________________________________
Level1
Level2
Level3
Options
Descriptions
Page
Color Adjust
Red
--
Adjusts the amount of Red 28
in copies.
0
Green
--
Adjusts the amount of
Green in copies.
0
Blue
--
Adjusts the amount of Blue
in copies.
0
Stack/Sort
--
--
Stack*
You can choose to stack or 27
(DCP-540CN
sort multiple copies.
only)
Sort
Page Layout
--
--
Off(1 in 1)*
You can make N in 1 or
26
Poster copies.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
Set New
--
--
Yes
You can save your copy
29
Default
settings.
No
Factory Reset
--
--
Yes
You can restore all the
29
settings to factory settings.
No
The factory settings are shown in Bold with an asterisk.
82
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Menu and Features
Scan (
)
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to E-mail
--
--
--
You can scan a monochrome See
or a colour document into
Software
your E-mail application.
User's
Guide on
Scan to Image
--
--
--
You can scan a colour picture the CD-
into your graphics
ROM
application.
Scan to OCR
--
--
--
You can have your text
document converted to an
editable text file.
Scan to File
--
--
--
You can scan a monochrome
or a colour document into
your computer.
Scan to Card
150 dpi Color*
PDF*/JPEG
(File Name)
You can choose the scan
42
resolution and file format for
300 dpi Color
PDF*/JPEG
XXXXXXXX
your document.
600 dpi Color
PDF*/JPEG
200x100 dpi B/W
TIFF*/PDF
200 dpi B/W
TIFF*/PDF
The factory settings are shown in Bold with an asterisk.
83
________________________________________
D Specifications
D
General
D
Memory Capacity
32 MB
ADF (automatic document Up to 10 pages
feeder)
Temperature: 20° C - 30° C (68° F - 86° F)
Humidity: 50% - 70%
Paper: [80 g/m2 (20 lb)] A4 Letter size
Paper Tray
100 Sheets [80 g/m2 (20 lb)]
Printer Type
Ink Jet
Print Method
Black:
Piezo with 94 × 1 nozzles
Colour:
Piezo with 94 × 3 nozzles
LCD (liquid crystal display) 50.8 mm (2.0 in) Colour LCD (DCP-330C/DCP-540CN)
Power Source
AC 220 to 240V 50/60Hz
Power Consumption
Power Save
Mode:
Average 5.5 W
Standby:
Average 7 W
Operating:
Average 21 W
84
________________________________________
Specifications
Dimensions
(DCP-330C)
(DCP-540CN)
150 mm
(5.9 in.)
180 mm
(7.1 in.)
398 mm
(15.7 in.)
398 mm
(15.7 in.)
360 mm
(14.2in.)
370 mm
(14.6 in.)
351 mm
(13.8 in.)
351 mm
443 mm
(13.8 in.)
(17.4 in.)
443 mm
(17.4 in.)
Weight
7.3 kg (16.06 lb) (DCP-330C)
8.0 kg (17.6 lb) (DCP-540CN)
Noise
Operating:
50 dB or less 1
Temperature
Operating:
10 to 35° C (50° F to 95° F)
Best Print
20 to 33° C (68° F to 91° F)
Quality:
Humidity
Operating:
20 to 80% (without condensation)
Best Print
20 to 80% (without condensation)
Quality:
1
This depends on printing conditions.
85
________________________________________
Print media
D
Paper Input
Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper), glossy paper 2,
transparencies 1 2 and envelopes
Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4), Photo card,
Index card and Post card 3.
For more details, see Paper weight, thickness and
capacity on page 13.
Maximum paper tray capacity: Approx. 100 sheets of
80 g/m2 (20 lb) plain paper
Photo Paper Tray
Paper type:
Plain paper, inkjet paper (coated paper) and glossy
paper 2
Paper size:
Photo 10×15cm (4×6in.) and Photo L
Maximum paper tray capacity:
Approx. 20 sheets
Paper Output
Up to 50 sheets of A4 plain paper (Face up print delivery to
the output paper tray) 2
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
See Paper type and size for each operation on page 12.
86
________________________________________
Specifications
Copy
D
Colour/Monochrome
Yes/Yes
Document Size
ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 356 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Copy Width: Max. 210 mm (8.26 in.)
Copy Speed
Monochrome: Up to 18 pages/minute (A4 paper) 1
Colour: Up to 16 pages/minute (A4 paper) 1
Multiple Copies
Stacks up to 99 pages
Sorts up to 99 pages (DCP-540CN only)
Enlarge/Reduce
25% to 400% (in increments of 1%)
Resolution
(Monochrome)
Scans up to 600×1200 dpi
Prints up to 1200×1200 dpi
(Colour)
Scans up to 600×1200 dpi
Prints up to 600×1200 dpi
1
Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document.
87
________________________________________
PhotoCapture CenterTM
D
Available Media
CompactFlash®
(Type I only)
(MicrodriveTM is not compatible)
(Compact I/O card such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick®
Memory Stick ProTM
(Not available for music data with MagicGateTM)
MultiMediaCardTM
Secure DigitalTM
xD-Picture CardTM 1
File Extension
DPOF, EXIF, DCF
(Media Format)
Photo Print:JPEG 2
(Image Format)
Scan to Card:JPEG, PDF (Colour)
TIFF, PDF (Black)
Number of Files
Up to 999 files in the media card
Folder
File must be in the 3rd folder level of the Media Card.
Borderless
Letter, A4, Photo Card (10×15 cm) 3
1
xD-Picture CardTM Conventional Card from 16MB to 512MB
xD-Picture CardTM Type M from 256MB to 1GB
xD-Picture CardTM Type H from 256MB to 1GB
2
Progressive JPEG format is not supported.
3
See Paper type and size for each operation on page 12.
PictBridge
D
Compatibility
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
Visit http://www.cipa.jp/pictbridge for more information.
Interface
PictBridge (USB) Port
88
________________________________________
Specifications
Scanner
D
Colour/Monochrome
Yes/Yes
TWAIN Compliant
Yes (Windows® 98/98SE/Me/2000 Professional/XP 1)
Mac OS® X 10.2.4 or greater
WIA Compliant
Yes (Windows® XP 1)
Colour Depth
36 bit colour Processing (Input)
24 bit colour Processing (Output)
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)
Resolution
Up to 19200 × 19200 dpi (interpolated) 2
Up to 600 × 2400 dpi (optical)
Scanning Speed
Colour: up to 6.02 sec.
Monochrome: up to 3.82 sec.
(A4 size at 100 × 100 dpi)
Document Size
ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.)
ADF Height: 148 mm to 356 mm (5.8 in. to 14 in.)
Scanner Glass Width: Max. 215.9 mm (8.5 in.)
Scanner Glass Height: Max. 297 mm (11.7 in.)
Scanning Width
210 mm (8.26 in.)
Gray Scale
256 levels
1
Windows® XP in this User's Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP (resolution up to 19200 × 19200 dpi
can be selected by using the Brother scanner utility)
89
________________________________________
Printer
D
Printer Driver
Windows® 98/98SE/Me/2000 Professional and XP 1 driver
supporting Brother Native Compression mode and
bi-directional capability
Brother Ink Driver
For Mac OS® X 10.2.4 or greater
Resolution
Up to 1200 × 6000 dpi 2
1200 × 2400 dpi
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi
Print Speed
Monochrome: Up to 25 pages/minute 3
Colour: Up to 20 pages/minute 3
Printing Width
204 mm (216 mm) 4
Disk-Based Fonts
35 TrueType
Borderless
Letter, A4, A6, Photo Card, Index Card, Post Card 5
1
Windows® XP in this User's Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Output image quality varies based on many factors including, but not limited to input image resolution and quality and
print media.
3
Based on Brother standard pattern.
A4 size in draft mode.
4
When you set the Borderless feature to On.
5
See Paper type and size for each operation on page 12.
90
________________________________________
Specifications
Interfaces
D
USB
A USB 2.0 interface cable that is no longer than 6 feet
(2.0 m). 1
LAN cable (DCP-540CN only)
Ethernet UTP cable category 5 or greater.
1
Your machine has a ful -speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the
maximum data transfer rate wil be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1
interface.
91
________________________________________
Computer requirements
D
Minimum System Requirements and Supported PC Software Functions
Computer Platform
Supported PC
Processor
Minimum Recommended Available Hard
& Operating System PC
Interface Minimum
RAM
RAM
Disk Space
Version
Software
Speed
for
for
Functions
Drivers Applications
Windows® 98, 98SE
Printing,
USB
Intel®
32 MB
128 MB 120 MB 130 MB
Operating
Scanning,
Me
Ethernet
Pentium® II or
System
Removable 10/100BASE-TX equivalent
2000 Professional
64 MB
256 MB
Disk 2
(DCP-540CN
XP Home
only)
128 MB 256 MB 170 MB 220 MB
XP Professional
XP Professional
AMD
256 MB 512 MB 170 MB 220 MB
x64 Edition
OpteronTM
AMD
AthlonTM64
Intel® XeonTM
with Intel®
EM64T
Intel® PentiumTM
4 with Intel®
EM64T
Apple®
OS X 10.2.4 Printing,
USB 1
PowerPC G3 128 MB 256 MB 80 MB
200 MB
Macintosh® or greater
Scanning, Ethernet
350MHz 3
Operating
Removable 10/100BASE-TX
System
Disk 2
(DCP-540CN
only)
1
Third party USB ports are not
supported.
For the latest driver updates, access the Brother Solutions Center at
2
Removable disk is a function of
http://solutions.brother.com
PhotoCapture CenterTM.
3
Power PC G3/G4/G5, Intel Core
Solo/Duo.
92
________________________________________
Specifications
Consumable items
D
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Replacement Ink Cartridges
Cartridge
Black - Approximately 500 pages at 5% coverageYellow, Cyan and
Magenta - Approximately 400 pages at 5% coverage
The first time you install a set of ink cartridges the machine wil
use an amount of ink to fill the ink delivery tubes for high quality
print outs. This process will only happen once. With all fol owing
ink cartridges you can print the specified number of pages.
The above figures assume continuous printing at a resolution of
600 x 600 dpi in normal mode after installing new ink cartridge.
The number of pages a cartridge wil print may change
depending on how often you use the machine and how many
pages you print with each use.
The machine wil automatically and periodical y clean the print
head assembly, a process that uses a small amount of ink.
When the machine identifies a cartridge as empty there may be
a small amount of ink left in it. This is necessary to prevent air
from drying out and damaging the print head assembly.
Replacement
<Black> LC1000BK, <Yellow> LC1000Y, <Cyan> LC1000C,
Consumables
<Magenta> LC1000M
93
________________________________________
Network (LAN) (DCP-540CN only)
D
LAN
You can connect your machine to a network for Network Printing
and Network Scanning (Windows® only). Also included is Brother
BRAdmin Professional Network Management software for
Windows® and BRAdmin Light for Mac OS® X 10.2.4 or greater.
Support for
Windows® 98/98SE/Me/2000/XP
Mac OS® X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
Protocols
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS Name
Resolution, DNS Resolver, LPR/LPD, Custom Raw
Port/Port9100, FTP Server, mDNS, TELENET, SNMP
94
________________________________________
E Glossary
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
PictBridge
The document can be placed in the ADF
Al ows you to print photos directly from
and scanned one page at a time
your digital camera at high resolution for
automatical y.
photo quality printing.
Brightness
Scanning
Changing the Brightness makes the whole
The process of sending an electronic
image lighter or darker.
image of a paper document into your
Contrast
computer.
Setting to compensate for dark or light
Scan to Card
documents, by making copies of dark
You can scan a monochrome or colour
documents lighter and light documents
document into a Media Card.
darker.
Monochrome images wil be in TIFF or
Colour Enhancement
PDF file format and colour images may be
in PDF or JPEG file format.
Adjusts the colour in the image for better
print quality by improving sharpness,
Temporary settings
white balance and colour density.
You can choose certain options for each
Help list
copy without changing the default
settings.
A printout of the complete Menu table that
you can use to program your machine
User Settings
when you do not have the User's Guide
A printed report that shows the current
with you.
settings of the machine.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during On-
Screen Programming and shows the date
and time when the machine is idle.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
The bundled ScanSoft® PaperPort® SE
with OCR or Presto!® PageManager®
software application converts an image of
text to text you can edit.
PhotoCapture CenterTM
Al ows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
95
________________________________________
F Index
A
Unable to Print ...................................... 63
Unable to Scan ..................................... 63
ADF (automatic document feeder) .............8
ADF cover ................................................64
G
Apple® Macintosh®
See Software User's Guide on the
Gray scale ............................................... 89
CD-ROM. ..................................................
H
C
HELP
Cleaning
LCD messages ..................................... 75
paper pick-up roller ...............................70
using Menu keys ............................... 75
print head ..............................................71
Menu Table .................................... 75, 76
printer platen .........................................70
scanner .................................................69
I
Consumable items ...................................93
Control panel overview ..............................4
Ink cartridges
ControlCenter
checking ink volume ............................. 72
See Software User's Guide on the
ink dot counter ...................................... 66
CD-ROM. ..................................................
replacing ............................................... 66
Copy
brightness .............................................27
J
colour saturation ...................................28
contrast .................................................27
Jams
enlarge/reduce ......................................25
document .............................................. 64
multiple ..................................................24
paper .................................................... 64
page layout ...........................................26
paper size .............................................28
L
paper type .............................................28
quality ....................................................25
LCD (liquid crystal display) ...................... 75
Return to default ...................................29
Brightness ............................................ 21
set new default ......................................29
Contrast ................................................ 20
single .....................................................24
Dim Timer ............................................. 21
sort (ADF only) ......................................27
Help List ................................................. 7
using ADF .............................................24
Language ............................................. 64
Off Timer .............................................. 21
E
M
Envelopes ................................... 12, 16, 17
Error messages on LCD ..........................62
Macintosh®
Ink Empty ..............................................62
See Software User's Guide on the
Near Empty ...........................................62
CD-ROM. ..................................................
No Paper Fed ........................................63
Maintenance, routine ............................... 66
Out of Memory ......................................63
Menu Table ............................................. 75
Unable to Change .................................63
Mode, entering
Unable to Clean ....................................63
PhotoCapture ......................................... 5
Unable to Init. ........................................63
Scan ....................................................... 5
96
________________________________________
Index
N
xD-Picture CardTM ................................ 32
PictBridge
Network
DPOF Printing ...................................... 45
Printing
Presto!® PageManager®
See Network User's Guide on the
See Help in Presto!® PageManager® to
CD-ROM. ...............................................
access the User's Guide. .........................
Scanning
See Software User's Guide on the
area ...................................................... 19
CD-ROM. ...............................................
difficulties ............................................. 58
drivers .................................................. 90
P
improving quality .................................. 71
paper jams ........................................... 65
Paper ................................................ 10, 86
reports .................................................... 7
capacity .................................................13
resolution .............................................. 90
size ................................................ 12, 20
specifications ........................................ 90
size of document .....................................8
Programming your machine .................... 75
type ................................................ 12, 20
PaperPort®
R
See Software User's Guide and PaperPort®
User's Guide on the CD-ROM. .................
Reducing
Photo Paper Tray
copies ................................................... 25
how to use ............................................17
Reports
PhotoCapture CenterTM
Help List ................................................. 7
Borderless .............................................41
how to print ............................................. 7
CompactFlash® .....................................32
User Settings .......................................... 7
Cropping ...............................................41
Resolution
DPOF printing .......................................37
copy ...................................................... 87
from PC
print ...................................................... 90
See Software User's Guide on the
scan ...................................................... 89
CD-ROM. ...............................................
Memory Stick ProTM ..............................32
S
Memory Stick® ......................................32
MultiMediaCardTM .................................32
Safety Instructions ................................... 54
Preview photos .....................................35
Scanning
Print settings
See Software User's Guide on the
Brightness ..........................................40
CD-ROM. .................................................
Colour enhancement .........................40
Serial Number
Contrast .............................................40
how to find ...............See inside front cover
Paper type & size ...............................39
Shipping the machine .............................. 73
Quality ......................................... 38, 39
Return to factory setting .....................41
Set new default ..................................41
Printing
all photos ...........................................36
index ..................................................35
photos ................................................36
Scan to Card .........................................42
SecureDigitalTM .....................................32
specifications ........................................88
97
________________________________________
T
Transparencies ...........................10, 11, 13
Troubleshooting .......................................58
checking ink volume ..............................72
document jam .......................................64
error messages on LCD ........................62
if you are having difficulty
copying ...............................................59
Network ..............................................60
PhotoCapture CenterTM .....................60
printing ...............................................58
scanning .............................................60
software .............................................60
paper jam ..............................................65
print quality ............................................71
W
Windows®
See Software User's Guide on the
CD-ROM. ..................................................
98
________________________________________
Visit us on the World Wide Web
http://www.brother.com
LP3294003
UK/IRE/GEN
Printed in China
________________________________________
