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USER'S GUIDE
DCP-330C
DCP-540CN
________________________________________
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-330C and DCP-540CN (Circle your
model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1 The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you wil be recorded as the
original owner of the product. Your registration with Brother:
may serve as confirmation of the purchase date of your product
should you lose your receipt; and
may support an insurance claim by you in the event of product loss
covered by insurance.
© 2006 Brother Industries, Ltd.
________________________________________
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
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EC Declaration of Conformity under the R & TTE
Directive
ii
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Table of Contents
Section I General
1
General Information
Using the documentation....................................................................................... 2
Symbols and conventions used in the documentation .................................... 2
Accessing the Software User's Guide and Network User's Guide
(DCP-540CN only).............................................................................................. 2
Viewing Documentation................................................................................... 2
Control panel overview .......................................................................................... 4
LCD display indications .................................................................................. 6
Basic Operations ............................................................................................. 6
Warning LED indications ................................................................................. 7
Printing Reports............................................................................................... 7
2
Loading documents and paper
Loading documents ............................................................................................... 8
Using the ADF (DCP-540CN only) .................................................................. 8
Using the scanner glass .................................................................................. 8
Scanning area ................................................................................................. 9
Acceptable paper and other media......................................................................10
Recommended media ................................................................................... 10
Handling and using media .............................................................................11
Choosing the right media............................................................................... 12
Loading paper, envelopes and other media ........................................................14
Loading paper and other media..................................................................... 14
Loading envelopes, post cards and photo paper........................................... 16
Printable Area................................................................................................19
3
General setup
Paper settings...................................................................................................... 20
Paper Type .................................................................................................... 20
Paper Size .....................................................................................................20
LCD display ......................................................................................................... 20
LCD Contrast................................................................................................. 20
Setting the backlight brightness..................................................................... 21
Setting the Dim Timer for the backlight ........................................................21
Setting the Off Timer ..................................................................................... 21
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Section II Copy
4
Making copies
How to copy .........................................................................................................24
Making a single copy .....................................................................................24
Making multiple copies ..................................................................................24
Stop copying ..................................................................................................24
Copy options........................................................................................................24
Changing copy speed and quality ................................................................25
Enlarging or reducing the image copied ........................................................25
Making N in 1 copies or a poster (page layout) ............................................26
Sorting copies using the ADF (DCP-540CN only) .........................................27
Adjusting Brightness, Contrast and Colour....................................................27
Paper options ................................................................................................28
Setting your changes as a new default..........................................................29
Restoring al settings to the factory settings ..................................................29
Section III Direct Photo Printing
5
Printing photos from a memory card
PhotoCapture CenterTM Operations.....................................................................32
Printing from a memory card without a PC ....................................................32
Scanning to a memory card without a PC .....................................................32
Using PhotoCapture CenterTM from your computer.......................................32
Using memory cards......................................................................................32
Memory card folder structure.........................................................................33
Getting started .....................................................................................................34
Entering PhotoCapture mode ........................................................................34
Print Images.........................................................................................................35
View Photo(s) ................................................................................................35
Print Index (Thumbnails) ...............................................................................35
Print All Photos ..............................................................................................36
Print Photos ...................................................................................................36
DPOF printing................................................................................................37
PhotoCapture CenterTM print settings..................................................................38
Print Quality ...................................................................................................39
Paper options ................................................................................................39
Adjusting Brightness, Contrast and Colour....................................................40
Cropping ........................................................................................................41
Borderless printing.........................................................................................41
Setting your changes as a new default..........................................................41
Restoring al settings to the factory settings ..................................................41
Scan to Card .......................................................................................................42
Entering Scan mode ......................................................................................42
How to scan to card.......................................................................................42
Understanding the Error Messages .....................................................................43
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6
Printing photos from a camera with PictBridge
Before Using PictBridge.......................................................................................44
PictBridge requirements ................................................................................44
Using PictBridge .................................................................................................. 44
Setting your digital camera ............................................................................ 44
Printing Images.................................................................................................... 45
DPOF printing................................................................................................45
Understanding the Error Messages..................................................................... 46
Section IV Software
7
Software and Network features
Section V Appendixes
A
Safety and Legal
Choosing a location ............................................................................................. 50
To use the machine safely.............................................................................51
Important safety instructions.......................................................................... 54
IMPORTANT - For your safety ......................................................................55
LAN connection (DCP-540CN only) .............................................................. 55
EU Directive 2002/96/EC and EN50419........................................................56
Legal limitations for copying .......................................................................... 56
Trademarks ...................................................................................................57
B
Troubleshooting and Routine Maintenance
Troubleshooting .................................................................................................. 58
If you are having difficulty with your machine ................................................ 58
Error messages ...................................................................................................62
Changing LCD language ............................................................................... 64
Document jam (DCP-540CN only) ................................................................ 64
Printer jam or paper jam ................................................................................65
Routine maintenance........................................................................................... 66
Replacing the ink cartridges .......................................................................... 66
Cleaning the outside of the machine .............................................................68
Cleaning the scanner..................................................................................... 69
Cleaning the machine printer platen.............................................................. 70
Cleaning the Paper Pick-up Rol er ................................................................ 70
Cleaning the print head ................................................................................. 71
Checking the print quality .............................................................................. 71
Checking the printing alignment ....................................................................72
Checking the ink volume ............................................................................... 72
Machine Information ............................................................................................73
Checking the serial number...........................................................................73
Packing and shipping the machine ......................................................................73
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C
Menu and Features
On-screen programming......................................................................................75
Menu table.....................................................................................................75
Menu keys ...........................................................................................................75
Menu table.....................................................................................................76
D
Specifications
General ................................................................................................................84
Print media...........................................................................................................86
Copy ....................................................................................................................87
PhotoCapture CenterTM .......................................................................................88
PictBridge ...........................................................................................................88
Scanner ...............................................................................................................89
Printer ..................................................................................................................90
Interfaces .............................................................................................................91
Computer requirements .......................................................................................92
Consumable items ...............................................................................................93
Network (LAN) (DCP-540CN only) ......................................................................94
E
Glossary
F
Index
vi
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Section I
General
I
General Information
2
Loading documents and paper
8
General setup
20
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1 General Information
1
Using the
Accessing the
documentation
Software User's Guide
1
and Network User's
Thank you for buying a Brother machine!
Reading the documentation will help you
Guide (DCP-540CN
make the most of your machine.
only)
1
Symbols and conventions
This User's Guide does not contain all the
used in the documentation
information about the machine such as how
1
to use Printer, Scanner and Network. When
you are ready to learn detailed information
The fol owing symbols and conventions are
about these operations, read the Software
used throughout the documentation.
User's Guide and Network User's Guide
(DCP-540CN only) that is on the CD-ROM.
Bold
Bold typeface identifies specific
Viewing Documentation
1
keys on the machine control
panel.
Viewing Documentation (For Windows®) 1
Italics
Italicized typeface emphasizes
To view the documentation, from the Start
an important point or refers you
menu, point to Brother, DCP-330C (where
to a related topic.
330C is your model name) from the programs
Courier Text in the Courier New font
group, and then select User's Guide.
New
identifies messages on the
If you have not instal ed the software, you can
LCD of the machine.
find the documentation by fol owing the
instructions below:
Warnings tel you what to do to
a Turn on your PC. Insert the Brother
prevent possible personal injury.
CD-ROM labelled Windows® into your
Electrical Hazard icons alert you to
CD-ROM drive.
possible electrical shock.
b If the model name screen appears, click
Hot Surface icons warn you not to
your model name.
touch machine parts that are hot.
c If the language screen appears, click
Cautions specify procedures you
your language. The CD-ROM main
must follow or avoid to prevent
menu wil appear.
possible damage to the machine or
other objects.
Notes tel you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
________________________________________
General Information
b Double-click the Documentation icon.
Note
If this window does not appear, use
c Double-click your language folder.
1
Windows® Explorer to run the setup.exe
program from the root directory of the
d Double-click the top page file.
Brother CD-ROM.
e Click the documentation you want to
d Click User's Guide.
read.
Software User's Guide: Software
User's Guide in HTML format
How to find Scanning instructions
1
Network User's Guide: Network
There are several ways you can scan
User's Guide (DCP-540CN only) in
documents. You can find the instructions as
HTML format
fol ows:
Software User's Guide
How to find Scanning instructions
1
Scanning (For Windows®
There are several ways you can scan
98/98SE/Me/2000 Professional and
documents. You can find the instructions as
Windows® XP)
follows:
Software User's Guide
ControlCenter3 (For Windows®
98/98SE/Me/2000 Professional and
Scanning (For Mac OS® X 10.2.4 or
Windows® XP)
greater)
Network Scanning
ControlCenter2 (For Mac OS® X 10.2.4 or
(DCP-540CN only)
greater)
PaperPort® SE with OCR User's Guide
Network Scanning (For Mac OS® X 10.2.4
Instructions for scanning directly from
or greater)
ScanSoft® PaperPort®. The complete
(DCP-540CN only)
Scansoft® PaperPort® SE with OCR
User's Guide can be viewed from the Help
Presto!® PageManager® User's Guide
selection in the Scansoft® PaperPort®
Instructions for scanning directly from
with OCR application.
Presto!® PageManager®. The complete
Presto!® PageManager® User's Guide
Viewing Documentation
can be viewed from the Help selection in
(For Macintosh®)
1
the Presto!® PageManager® application.
a Turn on your Macintosh®. Insert the
Brother CD-ROM labelled Macintosh®
into your CD-ROM drive. The following
window wil appear.
3
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Chapter 1
Control panel overview
1
COPY
01
Quality
Normal
Enlarge/Reduce
100%
Paper Type
Plain Pap
Paper Size
A4
Brightness
0
1
1 LCD (liquid crystal display)
4 Start keys:
Displays messages on the screen to help you
Colour Start
set up and use your machine.
Lets you start making copies in ful colour.
Also, you can adjust the angle of the LCD
Also lets you start a scanning operation (in
display by lifting it.
colour or mono, depending on the scanning
2 Number of Copies
setting in the ControlCenter software).
Use this key to make multiple copies.
Mono Start
3 Menu keys:
Lets you start making copies in
d or c
monochrome. Also lets you start a
Press to scrol backward or forward to a
scanning operation (in colour or mono,
menu selection.
depending on the scanning setting in the
a or b
ControlCenter software).
Press to scrol through the menus and
options.
Menu
Lets you access the main menu.
OK
Lets you select a setting.
4
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General Information
1
10
9
8
7
6
5
01
Normal
100%
Plain Pap
A4
0
2
3
4
5
Stop/Exit
Stops an operation or exits from a menu.
6 On/Off
You can turn the machine on or off.
If you turn the machine off, it wil still
periodically clean the print head to maintain
print quality.
7 Ink Management
Lets you clean the print head, check the print
quality, and check the available ink volume.
8
Scan
Lets you access Scan mode.
9
PhotoCapture
Lets you access PhotoCapture CenterTM
mode.
10 Warning LED
Turns red when the LCD displays an error or an
important status message.
5
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Chapter 1
LCD display indications
d Press a or b to choose
1
Inkjet Paper.
The LCD shows the current machine status
MENU
when the machine is idle.
Paper Type
COPY
01
Plain Paper
Inkjet Paper
Quality
Normal
Brother Photo
Enlarge/Reduce
100%
Other Photo
20:48
Paper Type
Plain Pap
Select & Press
OK
Paper Size
A4
Brightness
0
Press OK.
You can see the current setting on the
LCD:
1
MENU
1 Ink indicator
General Setup
Paper Type
Inkjet Pa
Lets you see the available ink volume.
Paper Size
A4
LCD Settings
Basic Operations
1
Select & Press
OK
For example, to change the paper type to
Inkjet Paper.
e Press Stop/Exit.
a Press Menu.
b Press a or b to choose
General Setup.
MENU
General Setup
Print Reports
Machine Info.
Initial Setup
Select & Press
OK
Press OK.
c Press a or b to choose Paper Type.
MENU
General Setup
Paper Type
Plain Pa
Paper Size
A4
LCD Settings
Select & Press
OK
Press OK.
6
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General Information
Warning LED indications
Printing Reports
1
0
The status LED (Light Emitting Diode) is a
The following reports are available:
1
light that shows the DCP status.The LCD
Help List
shows the current machine status when the
machine is idle.
A help list about how to quickly program
your machine.
User Settings
Lists your settings.
COPY
01
Network config.
Quality
Normal
(DCP-540CN only)
Enlarge/Reduce
100%
Paper Type
Plain Pap
Lists your Network settings.
Paper Size
A4
Brightness
0
How to print a report
a Press Menu.
b Press a or b to choose
LED
DCP status
Description
Print Reports.
Ready
The DCP is ready for
Press OK.
use.
c Press a or b to choose the report you
want.
Off
Press OK.
Cover open
The cover is open.
Close the cover.
d Press Mono Start.
(See Error messages
on page 62.)
Red
Ink empty
Replace the Ink
cartridge with a new
one.
(See Replacing the ink
cartridges on page 66.)
Paper error
Put paper in the tray or
clear the paper jam.
Check the LCD
message.
(See Error messages
on page 62.)
Other
Check the LCD
messages
message.
(See Error messages
on page 62.)
7
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2 Loading documents and paper 2
Loading documents
Make sure documents written with ink are
2
completely dry.
You can make copies, and scan from the ADF
a Fan the pages wel . Make sure you put
(automatic document feeder) and from the
the documents face down, top edge
scanner glass.
first in the ADF until you feel them touch
the feed rol er.
Using the ADF
(DCP-540CN only)
b Adjust the paper guides to fit the width of
2
your documents.
The ADF can hold up to 10 pages and feeds
c Unfold the ADF Document Output
each sheet individually. Use standard
Support Flap (1).
80 g/m2 (20 lb) paper and always fan the
pages before putting them in the ADF.
Recommended environment
2
Temperature:
20 to 30° C (68 to 86° F)
1
Humidity:
50% to 70%
Paper:
80 g/m2 A4 (20 lb LTR)
Document Sizes Supported
2
CAUTION
Length:
148 to 355.6 mm (5.8 to 14 in.)
DO NOT leave thick documents on the
Width:
148 to 215.9 mm
scanner glass. If you do this, the ADF may
(5.8 to 8.5 in.)
jam.
Weight:
64 to 90 g/m2 (17 to 24 lb)
How to load documents
2
Using the scanner glass
2
CAUTION
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
DO NOT pull on the document while it is
feeding.
Document Sizes Supported
2
DO NOT use paper that is curled, wrinkled,
Length:
Up to 297 mm (11.7 in.)
folded, ripped, stapled, paper clipped,
pasted or taped.
Width:
Up to 215.9mm (8.5 in.)
Weight:
Up to 2 kg (4.4 lb)
DO NOT use cardboard, newspaper or
fabric.
8
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Loading documents and paper
How to load documents
Scanning area
2
2
Note
The scanning area depends on the settings in
To use the scanner glass, the ADF must
the application you are using. The figures
be empty.
below show the areas you cannot scan on
paper.
2
a Lift the document cover.
3
4
1
2
Usage Document Top (1)
Left (3)
Size
b
Bottom (2)
Right (4)
Using the document guidelines on the
left, center the document face down on
Copy
Letter
3 mm
3 mm
the scanner glass.
(0.12 in.)
(0.12 in.)
A4
3 mm
3 mm
(0.12 in.)
(0.12
